• Job Description

  Req#: 4487993
  The City of Victoria is now hiring for Administrative Assistant III for our Development Services Department! This exciting opportunity will serve as secretary/assistant to the department director, provides administrative support to division managers and intake for Code Enforcement.
  
  This position is an excellent opportunity for an organized and collaborative individual who is interested in building a career at a community service organization. Apply today to be part of the City of Victoria that prides itself on enhancing the livability of our community!
  
  Salary amount offered will depend on qualifications. This is a non-exempt position.
  • Performs administrative secretarial duties for the Department Director.
  • Provides administrative support to Development Services including the Planning, Development Center, Code Enforcement, and GIS Divisions.
  • Maintains filing and record-keeping systems and maintains record retention system for the department.
  • Maintains personnel and performance evaluation files and prepares personnel action forms.
  • Maintains fixed asset system and inventory records.
  • Maintains or oversees maintenance of CDBG filing system.
  • Maintains or oversees maintenance of MPO filing system
  • Attends and MPO, Building Standards Commission, and Board of Adjustment's meetings and records minutes.
  • Answers Code Enforcement calls and directs calls as appropriate.
  • Assists with monitoring departmental expenses, prepares periodic reports and assists with annual budget preparation.
  • Coordinates purchasing process for the department.
  • Processes time sheets, leave requests, travel requests and other related records.
  • Prepares correspondence drafts and other written work as requested.
  • Regular attendance at work and arrives on time.
  • Performs all other job-related duties as assigned or as apparent.
  • Ability to get along with other employees and the public.
  • Performs other duties as assigned.
  Work is performed in a standard office environment.
  Education, Training, and Experience Guidelines:
  High school diploma or GED equivalent AND one (1) to three (3) years of customer service or clerical related experience; OR an equivalent combination of education, training, and experience.
  
  Knowledge of:
  • Applicable local, State, and Federal laws, codes, regulations, and ordinances.
  • General office policies, procedures, and practices.
  • Records maintenance and retention practices and procedures.
  • Customer service principles, practices, and etiquette.
  Skill in:
  
  • Operating a personal computer and standard office equipment.
  • Interacting tactfully and professionally with City staff, outside agencies, and the public.
  • Organizing work and setting priorities to meet deadlines.
  • Working on multiple tasks simultaneously.
  • Typing and entering data with speed and accuracy.
  • Maintaining accurate records and filing systems.
  • Preparing clear and concise reports.
  • Communicating effectively both verbally and in writing.
  • Establishing and maintaining effective working relationships.
  REQUIRED CONTACTS
  Employee has direct contact with citizens and all levels of employees when answering inquiries, taking messages, and directing referrals to the proper departments. Employee works as a receptionist, answering inquiries, processing information, or making referrals to the proper staff person.
  
  LICENSE AND CERTIFICATION REQUIREMENTS
  Must possess a valid State driver’s license.

• About the company

  Find out the Latest News, Pay your Utility Bills, and Learn about the City of Victoria Texas.

Notice