Administrative Assistant III

Dixon, CA - 95620

4 months Contract

Update:

ONSITE ONLY - min 2-3 years' experience - Bi-linugual (English and Spanish) fluently

Familiar with HRMS software such as Kronos, SAP, Workday a high plus or ability to be able to identify quickly with new processes. MS Office suite - Word, Excel, Outlook

The candidate needs to understand the work schedule is six days a week, Monday through Friday and either work a Saturday or Sunday. Daily hours = 6am - 2:30pm (some days come in as early as 5:30am or stay after 2:30pm). Ideally we would like to find a candidate that would be interested in coming back every season into this role.
Will be extended into FY22 to around October time frame - this can change per business need - could end sooner or be extended. Performance will be evaluated.

Description:

Answer general phone inquiries using a professional and courteous manner.

Direct phone inquiries to the appropriate person.

Reply to general information requests.

Greet visitors in a professional and friendly manner.

Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents.

Sort incoming mail, faxes, and courier deliveries for distribution.

Prepare and send outgoing faxes, mail, and courier parcels.

Purchase, receive and store the office supplies and replenish as needed.

Code and file material.

Provide secretarial and administrative support to management and other staff.

Make travel, meeting and other arrangements for staff.

Coordinate the maintenance of office equipment Certifications: Secretarial/business school certificate

Beyond the Job Description, what additional skills and capabilities are needed for this role?

Proficiency in Microsoft Office, strong numerical aptitude and attention to detail.

Excellent communication skills, both verbal and written in both English and Spanish. Positive attitude, flexibility, ability to remain calm under pressure and ability to meet strict deadlines.

Familiar with HRMS software such as Kronos, SAP, Workday a high plus or ability to be able to identify quickly with new processes.