BizTek People is seeking an experienced Administrative Assistant with a background in Investment Banking for a client located in New York, NY!

Responsibilities:

• Coordinate travel arrangements for senior staff, including ground transportation, flights, and hotel accommodations
  
• Process detailed and timely expense reports via Concur for employee reimbursement; follow up on missing receipts and payment status as necessary
  
• Schedule and coordinate meetings using Outlook; manage officer availability, organize guest passes, and arrange catering as required
  
• Answer, screen, and route telephone calls; respond to inquiries from internal and external clients, liaising with senior-level individuals across the firm
  
• Communicate firm policies and procedures regarding client entertainment
  
• Support general office functions such as ordering supplies and managing mail distribution
  

Qualifications:

• Extensive experience with Concur
  
• Strictly 5 years+ of administrative experience, preferably in the finance industry
  
• Proficient in Microsoft Office, especially Outlook, Word, and Excel
  
• Excellent verbal communication and telephone skills
  
• Detail-oriented with a consistently positive and professional demeanor
  
• Strong ability to multitask and work independently in a team setting
  
• Familiarity with corporate office standards including professionalism and business etiquette
  
• Exercises sound judgment, discretion, and maintains a high level of confidentiality