• Job Description

  Req#: 18705
  !*!

  TxDOT's Houston District is seeking an Administrative Assistant to join us to assist with essential office management in the Southeast Harris-Metro region. Depending on skill level, this employee will perform all facets of the administrative tasks. Duties will include Time and Attendance monitoring, travel reservation and expense reporting and incoming complaint processing. TxDOT offers a rewarding blend of professional challenge, teamwork, outstanding training programs, opportunity for growth and advancement, and work/life balance. Come be part of our team, apply now!

  Title	Minimum Monthly Salary	Maximum Monthly Salary
  Administrative Assistant III (A17)	$3,331.33/mo.	$5,111.58/mo.
  Administrative Assistant IV (A18)	$3,543.42/mo.	$5,639.25/mo.

  The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

  
  Southeast Harris County Ae (12SHARRSCO)
  702 FM 1959
  Houston, 77034
  
  !*!

  At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

  • Low Turnover
  • Retirement Pension
  • Alternative Work Schedules
  • Paid Leave/Holidays
  • Health Premiums paid at 100% for full-time employees
  • On the Job Training
  • Tuition Assistance Program
  • Comprehensive Wellness Program/Wellness Leave Incentives
  • Career Development Programs/Opportunities for advancement

  For a complete list of our total compensation package please visit our website at: Total Compensation Package
  To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

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  Administrative Assistant III and IV

  Performs administrative office support-related work for department staff, the general public, and one or more projects and specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

  Essential Duties:

  Administrative Assistant III

  • Receives requests for information, conducts background research, compiles pertinent data, and disseminates information.
  • Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed; briefs supervisor on background information needed for meetings.
  • Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
  • Coordinates, organizes, and composes meeting agendas.
  • Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
  • Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
  • Coordinates the receipt, sorting, distribution, delivery, pickup of mail and correspondence, to include time-sensitive and confidential documents.
  • Performs other job responsibilities as assigned.

  Administrative Assistant IV

  Includes all essential duties listed for Administrative Assistant III as well as:

  • Coordinates front office operations to include responding to telephone calls, email, walk in customers, and routing messages.
  • Attends meetings with supervisor; takes notes, summarizes, and follows up on any actions that need to take place.
  • Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
  • Maintains records and inventories of materials, supplies and equipment.
  • Receives new, retires old and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to a central storage area.
  • Performs other job responsibilities as assigned.

  !*!

  Minimum Qualifications:

  Administrative Assistant III

  Education: High School Grad or Equivalent in general high school studies.

  Experience: 3 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

  Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

  Administrative Assistant IV

  Education: High School Grad or Equivalent in general high school studies.

  Experience: 4 years administrative or clerical support, customer service, business operations, communications, informational, or related experience. (Experience can be satisfied by fulltime or prorated parttime equivalent). College education and/or relevant technical training may be substituted for experience on a year per year basis. Substitutions for Minimum Qualifications

  Licenses and Certifications: Valid driver’s license. This position requires driving a state vehicle.

  Preferred Qualifications:

  • Customer Service Experience
  • Professional Phone Communication Etiquette

  Competencies:

  Administrative Assistant III and IV

  • Extensive knowledge of:
    • Automated record-keeping methods
    • Applicable computer systems and application
  • Expert skill in:
    • Public relations for maintaining effective working relationships with individuals and groups, both internal and external
    • Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
    • Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
    • Office support procedures including proper business telephone etiquette, internal communication strategies, and using basic office equipment.
    • Recording notes at meetings

  Physical Requirements and Working Conditions:

  Administrative Assistant III and IV

  • Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.
  • Sitting - prolonged periods of time.
  • Standing - prolonged periods of time.
  • Repetitive Motion - substantial movements of the wrists, hands, and fingers.
  • Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.

  Conditions of Employment:
  Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

  !*!

  TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

  To view the MOS codes please click on link below and click on the appropriate occupational category.

  https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

  !*!

  The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

  If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

  Please click this link to read the information for applicants: Additional Applicant Information

• About the company

  The Texas Department of Transportation is a government agency in the American state of Texas.

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