General Dynamics Information Technology
Administrative Assistant III - TS/SCI w/Polygraph
This job is now closed
Job Description
- Req#: RQ168812
Officer will report to the staff leadership (Chief of Support) and support a wide range of administrative duties to ensure smooth functioning of the department to include managing access requests, assisting with facilities requests, including those pertaining to desk and vault needs, ordering office supplies, managing time and attendance records, maintaining organizational charts and phone lists, managing schedules and calendars; assisting with event planning; and supporting the office's employee onboarding program
Verbal/written communication is a focus of this role, but there is no need for briefings
No physical requirements expected
No travel requirements
Intermediate proficiency with Microsoft Outlook, as well as MS Office Word and Excel
Candidate will use the internal training program and sponsor personnel access system
Prior sponsor experience is required
The Administrative Assistant III (AA III) will be responsible for maintaining organizational charts and phone lists, tracking the arrival and departures of officers, and arranging both onboarding activities and exit interviews as appropriate
The officer will work with managers to develop an SOP for arrivals and departures
The AA III will also ensure the timely and accurate completion of time and attendance records. In this position, the Administrative Assistant III (AAIII) will be handling end-to-end task management assisting with the administrative needs of a growing and fast-paced operational program office
Managing conference room schedules; creating weekend duty rosters; coordinating with other department AAs on the transfer of officers or goods between offices and the scheduling transportation to and from downtown Washington DC are all tasks that will fall under the duties of the AA III
The Administrative Assistant III (AA III) will be responsible for managing/supporting the calendars of two senior executive and six GS-15 positions who lead the unit. This unit is comprised of the Office Chief, Deputy, Chief of Operations, Chief of Staff and Group Chiefs. They will work to manage the calendars and help schedule important meetings and other functions on behalf of the department
The Administrative Assistant (AA III) will maintain related shared drives, administrative requests for system access, as well as related phone lists, personnel information, etc.
The AA III will provide assistance in scheduling and organizing meetings and conferences
There are typically 6-8 internal, on-site meeting a week. Attendance at these weekly meetings is welcome but there is no requirement to participate or record minutes, etc.
Additionally there may be a semi-annual requirement to assist with an off-site conference in the WMA
Responsibilities in assisting with this conference may include helping to arrange lodging, catering, and local transportation for out of town visitors
The candidate will perform a full range of administrative duties to include: ordering, tracking, and managing the budget for office supplies; coordinating, tracking, and assisting with office renovations
The AA III will also be required to coordinate overseas travel for the Front Office principals
The position requires an active TS/SCI with Polygraph clearance
HS Diploma and 3 years of relevant experience or equivalent combination of education and experience
Core hours are 8 am - 4pm, arrival no earlier than 7:30 am.
Candidate must be able to operate in a team environment as well as successfully work on their own
This position is on customer site
401K with company match
Comprehensive health and wellness packages
Internal mobility team dedicated to helping you own your career
Professional growth opportunities including paid education and certifications
Cutting-edge technology you can learn from
Rest and recharge with paid vacation and holidays
Type of Requisition:
RegularClearance Level Must Currently Possess:
Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:
Top Secret SCI + PolygraphSuitability:
Public Trust/Other Required:
Job Family:
SCAJob Qualifications:
Skills:
Communication, Microsoft Office, Office AdministrationCertifications:
Experience:
3 + years of related experienceUS Citizenship Required:
YesJob Description:
Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:
WHAT YOU'LL NEED TO SUCCEED:
GDIT IS YOUR PLACE:
#OpportunityOwned
#GDITCareers
#WeAreGDIT
#Jet
#CJPost
#EAPolyReferrals2023
#AdminPoly2023
#IntelAdminJobs
Scheduled Weekly Hours:
40Travel Required:
NoneTelecommuting Options:
OnsiteWork Location:
USA VA McLeanAdditional Work Locations:
We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. We connect people with the most impactful client missions, creating an unparalleled work experience that allows them to see their impact every day. We create opportunities for our people to lead and learn simultaneously. From securing our nation’s most sensitive systems, to enabling digital transformation and cloud adoption, our people are the ones who make change real. GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.About the company
General Dynamics Mission Systems is a business unit of American defense and aerospace company General Dynamics. General Dynamics Mission Systems integrates secure communication and information systems and technology