• Job Description

  Req#: REQ-2816

  Position Title:

  Administrative Assistant (PT) - Information Technology

  Job Posting Closing Date:

  ***OPEN UNTIL FILLED***
  [Applications will be considered in the order they are submitted.]
  
  Provo City is looking for a part-time Administrative Assistant to perform clerical support work for the Information Technology division. Qualified applicants interested in performing this work for Provo City are encouraged to apply.
  
  Part-time Provo City employees are eligible to contribute to individual retirement savings plans through the City (401k, 457, Roth IRA, and/or Traditional IRA) and receive the following great benefits: a) free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park; b) a free Provo City Library Card; c) a 25% discount on Provo Recreation Center memberships (direct family only); and d) discounts from various local and national vendors.

  Job Details

  Application Review Process: This position is open until filled and will be closed when sufficient, qualified applications to proceed with a competitive selection process have been received. Applications will be reviewed in the order they are submitted. Applicants must meet the minimum requirements listed below to be eligible for consideration.

  Pay Rate: $17.83 - $24.57 per hour (depending on qualifications)

  Essential Duties:

  • Input and retrieve data from a computer including specialized software programs for the IT division.

  • Maintain files and records, including organizing and establishing appropriate filing processes.

  • Greet customers in-person, online, and on calls and answer questions about services.

  • Type reports, forms, and other documents.

  • Make copies and operate general office equipment and machines.

  • Scan documents into electronic format.

  • Provide information from reports and records, including confidential information.

  • Design and edit forms and correspondence for final review.

  • Transcribe documents from audio files.

  • Compile figures for special reports.

  • Process and distribute incoming and outgoing mail and correspondence.

  • Maintain calendars and schedule meetings, appointments, and conferences.

  • Take notes at meetings as needed.

  • Perform specialized tasks specific to the IT division.

  • May assist with bookkeeping responsibilities, including handling cash, program budgets and expenditures.

  • Handle billing, requisitions, and purchase orders.

  • May process accounts payable and receivable and track transactions.

  • May assist with payroll and time tracking responsibilities.

  • Perform other related duties as required.

  Minimum Requirements:

  • High School Diploma or equivalent (GED).

  • Two (2) years of clerical experience.

  • OR an equivalent combination of job-related education and experience [substituting each 1 year of post-secondary education/training for 6 months of experience.

  • Specific experience using specialized computers or software packages may be required.

  • A valid, lawful Driver license may be required.

  Schedule: Negotiable. Twenty hours a week between 7:00 a.m. and 6:00 p.m., Monday through Thursday.

  
  Pre-employment Screening: Prior to appointment, applicant will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.

  Full Time/Part Time:

  Part time

  Position Type:

  Regular

  Scheduled Hours:

  20

• About the company

  Provo is the fourth-largest city in Utah, United States.

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