• Job Description

  Req#: 375725

  As Regional Office Administrator (ROA), you will be responsible for the administrative and organizational management for 1 Head of Patient Experience and 1 Field Vice President – Field Reimbursement. The incumbent will provide essential administrative support within the Patient Experience-Reimbursement Teams in a manner that exhibits excellent organizational and prioritization skills for an environment with constant change and a broad scope of internal/external requests and needs, while exercising integrity when working with sensitive/confidential information.

  This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following…

  • All Employee Processes /Transactions
    • Meeting Management, Catering and T&E reconciliation.
    • Manage/process all transactional employee changes and ensure that all are coordinated within multiple internal systems and departments (new hires, onboarding, resignations/terminations, promotions, transfers, job changes and training cycle coding) utilizing internal software.

  • Meeting Management
    • Follow processes and guidelines for Meeting Management, Catering and T&E reconciliation.
    • Initiate, manage, negotiate and secure vendor/hotel sites/contracts, group travel arrangements as well as plan and coordinate agenda/activities for all meetings.

  • Calendar Management
    • Manage Head and FVP calendar to optimize time and prioritize activities, identify conflicts and maximize effectiveness, including weekly meeting cadence.

  • Manage Head & FVP Travel
    • Proactively and within policy, coordinate, arrange and book flights, rail and other ground travel, hotel, rental car, etc.

  • Expense Management
    • Prepare and submit accurate expense reports as required on a timely basis.

  Please note - Limited travel may be required

  Why you?

  Basic Qualifications:

  We are looking for professionals with these required skills to achieve our goals:

  • High School diploma and 4 years work experience in an administrative capacity within a complex organization OR...
  • Associate degree and 2 years experience in an administrative capacity within a complex organization

  Preferred Qualifications:

  If you have the following characteristics, it would be a plus:

  • Bachelors degree
  • Excellent oral and written communication skills in English
  • Service orientated attitude with an ability to manage competing priorities
  • Ability to interact effectively in a matrix organization ( all levels of stakeholders)
  • Flexible approach, easily adapting to changing circumstances
  • Advanced Computer Hardware and Software skills to include Microsoft Outlook, PowerPoint, Word and Excel, MS Teams, Workday, Workplace, Veeva Vault + VAlign, SAP (e.g., Fiori, Ariba), ServiceNow or other similar ticketing systems, Concur (T&E system),
  • Experience in providing secretarial support to senior leadership (CEOs, CBO’s etc. and their Admins)
  • Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site events
  • Project Management: Ensure endorsed projects are aligned to performance and/or development items
  • Strong organizational and administration skills
  • Additional depth of experience to coordinate with multiple stakeholders
  • Excellent team player with good listening skills and ability to work unsupervised

  #LI-GSK

  Why GSK?

  GSK offers a competitive compensation package inclusive of the following: Competitive base salary, annual bonus based on company performance, access to healthcare and wellbeing programs, retirement savings program, paid time off, and employee recognition programs which reward exceptional achievements. The salary range for this role is: $30 to $41

  GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to positively impact the health of 2.5 billion people by the end of 2030.

  Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a workplace where everyone can feel a sense of belonging and thrive as set out in our Equal and Inclusive Treatment of Employees policy. We’re committed to being more proactive at all levels so that our workforce reflects the communities we work and hire in, and our GSK leadership reflects our GSK workforce.

  If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

  GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

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  GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.

  Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.

• About the company

  GlaxoSmithKline plc is a British multinational pharmaceutical company headquartered in Brentford, England.

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