• Job Description

  Req#: 4354
  Position Type:
  Office Personnel/ Administrative Assistant (School Level)
  
  
  Date Posted:
  5/7/2025
  
  
  Location:
  Crooked Creek Elementary School
  
  
  Answering telephones, typing, word processing, entering data, mailing, filing, copying and preparing materials.
  Assisting parents, visitors, staff and students with question.
  Process student enrollment tasks.
  Processing reports, immunizations, and withdrawal information, including maintaining all student files, class lists, and report cards.
  Maintaining accounting records, including receipting of monies, creating requisitions for quotes, processing invoices and checks for services.
  Assisting in the organization of and preparation for school events with an attention to detail.
  Initiating all purchase orders and handling receipt of all items and supplies.
  Assist with scheduling building tours.
  Maintaining confidential student records for all students (including but not limited to retrieving records for special education students).
  Oversee after school programming (i.e. extra-curricular activities).
  Retrieve students in office for discipline visits.
  Maintain discipline records for all students.
  Maintain communication between administration, teachers, and attendance regarding In school Suspension and Out of School Suspension assignments.
  Generate and mail suspension documentation.
  Manage communication between administration and special education teachers regarding consequences for students with special needs.
  Manage communication and documentation for after-school assignment recovery program/
  Run reports for administration and for quality assurance/
  Maintain health records.
  Assist with treasurer tasks.
  Perform other duties as assigned.
  Above average computer skills utilizing Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, and Google Drive.
  Proficient in the use of all office equipment.
  Spreadsheet and database experience required.
  Knowledge of basic bookkeeping and record keeping skills is required.
  Prior work experience in a school-related environment preferred.
  Candidates must be able to communicate tactfully with staff and various publics including parents, students, teachers, building level and central office administrators, community patrons, and public and private agencies.
  Candidates must maintain professional appearance at all times.
  Candidates must be well organized.
  Administrative Assistant to the Principal - Crooked Creek.pdf
  JOB TITLE	Administrative Assistant to the Principal
  LOCATION	Crooked Creek Elementary School
  WORK SCHEDULE	7:00am – 3:30pm
  CALENDAR LENGTH	School year – 205 days *Position will start July 8, 2025*
  FLSA CLASSIFICATION	Hourly
  HOURLY RATE	$19.30/hr. ($31,652 annually)
  BENEFITS	Paid leave days, paid holidays, retirement contributions (PERF, 401a, VEBA), life insurance and health, dental and vision insurance offerings.
  
  
  JOB DESCRIPTION:
  The Administrative Assistant reports directly to the building Principal. Major areas of responsibility include:
  
  • Answering telephones, typing, word processing, entering data, mailing, filing, copying and preparing materials.
  • Assisting parents, visitors, staff and students with question.
  • Process student enrollment tasks.
  • Processing reports, immunizations, and withdrawal information, including maintaining all student files, class lists, and report cards.
  • Maintaining accounting records, including receipting of monies, creating requisitions for quotes, processing invoices and checks for services.
  • Assisting in the organization of and preparation for school events with an attention to detail.
  • Initiating all purchase orders and handling receipt of all items and supplies.
  • Assist with scheduling building tours.
  • Maintaining confidential student records for all students (including but not limited to retrieving records for special education students).
  • Oversee after school programming (i.e. extra-curricular activities).
  • Retrieve students in office for discipline visits.
  • Maintain discipline records for all students.
  • Maintain communication between administration, teachers, and attendance regarding In school Suspension and Out of School Suspension assignments.
  • Generate and mail suspension documentation.
  • Manage communication between administration and special education teachers regarding consequences for students with special needs.
  • Manage communication and documentation for after-school assignment recovery program/
  • Run reports for administration and for quality assurance/
  • Maintain health records.
  • Assist with treasurer tasks.
  • Perform other duties as assigned.
  
  
  KNOWLEDGE, SKILLS AND ABILITIES:
  
  • Above average computer skills utilizing Microsoft Word, Microsoft Excel, Google Docs, Google Sheets, and Google Drive.
  • Proficient in the use of all office equipment.
  • Spreadsheet and database experience required.
  • Knowledge of basic bookkeeping and record keeping skills is required.
  • Prior work experience in a school-related environment preferred.
  • Candidates must be able to communicate tactfully with staff and various publics including parents, students, teachers, building level and central office administrators, community patrons, and public and private agencies.
  • Candidates must maintain professional appearance at all times.
  • Candidates must be well organized.
  
  PHYSICAL DEMANDS:
  Seldom = Less than 25%
  Occasional = 26 to 50%
  Often = 51 to 75%
  Very Frequent = Greater than 75%
  
  PHYSICAL REQUIREMENT	PERCENTAGE OF TIME
  Ability to stand for extended periods of time	Occasional
  Ability to lift 25 pounds	Occasional
  Ability to carry 25 pounds	Occasional
  Ability to work at a desk, conference table or in meetings of various configurations	Very Frequent
  Ability to see for the purpose of reading rules and policies and other printed matter	Very Frequent
  Ability to communicate so others will be able to clearly understand a normal conversation	Very Frequent
  Ability to operate job-related equipment	Very Frequent
  Ability to reach in all directions	Often
  
  WASHINGTON TOWNSHIP IS AN EQUAL OPPORTUNITY EMPLOYER
  
  
  

• About the company

  The MSD of Washington Township is a dynamic community with broad diversity in cultures, religions, races and socioeconomic groups.

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