| SUMMARY: This position is responsible for the overall management of the executive office and directly supports the Vice President for Academic Affairs (VPAA). The professional manages a variety of confidential interactions. This professional interacts with the SPC Administrators, staff, potential and current students and parents, SPC campus visitors, alumni and community members. The Administrative Assistant is an important member the Academic Affairs Division and supports all Division activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. *Assists the Vice President in managing Academic Council operations including -making meeting arrangements -creating meeting minutes -maintaining files, correspondence, and online information -Creates and maintains the Due Process List
*Manages Student, Academic, and budgetary systems -Demonstrates knowledge of or willingness to learn Colleague, Acalog, Curriculog, and other vital management systems vital to the day to day work at SPC. -Creates and generates reports from various databases and systems -Responsible for the management and upkeep of the VPAA Office budget, as well as, the Instructional Support budget. -Generates Purchase Orders and completes monthly credit card reports
*Maintains absolute confidentiality of student, employee, and other information
-Acts with respect to SPC FERPA policies and procedures - Responsible for absolute confidentiality of personnel information as well as other information of a confidential nature.
*Works closely with the SPC Deans and Departmental Chair Administrative Assistants to -Develop Faculty Overloads for all Terms.
*Works collaboratively with the Administrative Assistant to the President -Keep accurate lists of all full-time faculty and staff. -Coordinate the annual Tenure, Rank, and Promotion of Faculty procedures according to stated SPC policy.
*Maintains effective relationships *Manages the Academic Affairs Office -Creates and coordinates the first week back schedule of activities -Assists Enrollment Management with Commencement Exercises -Maintain Campus Committee lists on an annual basis -Coordinate the Faculty Excellence Award procedure annually -Coordinate New Employee Orientation annually -Greets visitors in person and via telephone with a pleasant, courteous and professional demeanor -Provides information and answers questions -Routes incoming telephone calls, mail and email -Prepares outgoing mail and correspondence in a timely manner -Maintains records of correspondence via scanning to proper files in Perceptive Content -Orders and maintains office supplies -Clerical—maintains physical and electronic files; understands use of office equipment; etc. -May supervise Work/Study student employees -Responsible for assisting with travel planning, documentation and reimbursement for the VPAA, as well as, overseeing the travel requisitions for all immediate subordinates to the VPAA. -Responsible for keeping accurate vacation leave for the VPAA and all immediate subordinates. -Responsible for reserving meeting spaces and food for various meetings when necessary -Helps with reporting of sick and personal leave for the VPAA and all immediate subordinates. -Responsible for annual scheduling of Budget Hearings -Responsible for administration of Student Evaluation of Faculty -Knowledge and maintenance of South Plains College’s Policy and Procedure manual and Faculty Handbook. -Other duties may be assigned