• Job Description

  Req#: 4766632

  Job Title: Administrative Assistant to TPRS Coordinator

  Wage/Hour Status: Non-Exempt

  Reports to: Coordinator to TPRS

  Pay Grade: Clerical Pay 5

  Dept. /School: Administration

  Days: 227

  Supervises: NA

  Primary Purpose: The goal of the Administrative Assistant is to assist the Teen Parent coordinator in maintaining a confidential, professional, pleasant atmosphere while accomplishing multiple tasks as quickly and efficiently as possible. Works with and positively impacts identified at-risk children from a varied backgrounds in conjunction with State Compensatory guidelines to prevent students from dropping out and encourage students to graduate.

  Qualifications:

  Education/Certification:

  • High School Diploma or equivalent preferred

  Special Knowledge Skills:

  • Skill and experience in all office procedures
  • Skill and experience with computer software programs/technology

  Experience:

  • Successful Office Experience
  • Excellent organizational and time management skills

  Major Responsibilities and Duties:

  • Assist the coordinator in the preparation of the annual program budget.
  • Maintain and keep accurate accounts of budgeted funds.
  • Process and record all requisitions, purchases orders, and invoices pertaining to budget funds
  • Maintain and enter requisition all office supplies, postage, office machine, maintenance, contracts and services charges, etc.
  • Maintain and assist with MOUs.
  • Reports, collect data and complete the reports as assigned, summer addresses for payroll office and personnel, Award banquet.
  • Maintain and prepare payroll staff personnel, KRONOS, Extra Duty Payroll, and Tutors.
  • Assist all calls, students, parents, or staff on directions and/or information needed, take messages, and see that all message is delivered to the appropriate individuals.
  • Prepare student working folders with intake and student information from Ascender, and confirm that each student has been coded properly.
  • Assist with maintaining homebound logs and attendance weekly.
  • Maintain all inventory for the department, and prepare inventory check out to staff and students.
  • Assist and maintain organization skills for the department, TEAMS, Employee Folders, weekly counts, daily use of vans, etc.
  • Handle correspondence for the program, sort and distribute mail, and report maintenance problems or technical issues.
  • Assist and coordinate the department webpage, Twitter, and Facebook page, scheduling events such as health educational fairs, field trips, and senior celebrations.
  • Create spreadsheets on excel, and PowerPoint, convert PowerPoint to movie and upload on YouTube.
  • Encourage and support students to maintain a healthy education by mailing birthday cards monthly and assisting with six weeks’ celebrations for academic performance.
  • Responsible for entering and maintaining personal SMART goals yearly.
  • Assist with team building.
  • Other duties as assigned by the coordinator

  Working Conditions:

  Mental Demands/Physical Demands/Environmental Factors:

  Work with frequent interruptions; maintain emotional control under stress; Repetitive hand motions; prolonged use of the computer. Occasional prolonged and irregular hours.

  The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. I have read, understand, and attest to the above description and funding relating to my daily activities.

  Signature Date

• About the company

  Ector County Independent School District is a public school district based in Odessa, Texas, United States.

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