This position is part of the

One of Canada’s leading comprehensive universities and a Top Employer in Hamilton- Niagara, and ranked #3 as Canada’s Best Employers compiled by Forbes and Statista , Brock University is an inclusive, welcoming campus community that offers a wide range of unique career opportunities for those with passion, energy and expertise . We’re looking for team members who want to help us continue to deliver an exceptional student experience, perform impact-driven research and generate life-changing breakthroughs for our world. Ignite new possibilities for your career. Break through at Brock.

Post End Date:

Note to all candidates: This posting will close at 12:01 am on the date listed .

Please note: This is a 12-month fixed-term contract with benefits.

A Day in the Life…

Reporting to the Chair, Sociology, the Administrative Coordinator & Graduate Advisor provides reception, graduate advising, administrative, and coordinating support for the Sociology Department.

As the Administrative Coordinator & Graduate Advisor, you will:

• Provide phone, in-person, and e-mail reception;
• Create, maintain, and update graduate program databases and run reports as required;
• Process graduate and undergraduate course grades;
• Coordinate teaching assistant (TA) applications for incoming full-time graduate students and prepare and maintain master files for all TA applications;
• Coordinate and prepare a summary of graduate and undergraduate course evaluations;
• Coordinate, attend, and professionally minute Department Meetings and Retreats;
• Assist in the preparation of the graduate Calander/UPC submission for the next academic year;
• Advise prospective and current students on all aspects of the MA in Critical Sociology program, including online registrations, orientation, faculty contacts, course availability and selection, major research paper (MRP)/thesis stream options, change of status options, submission of thesis and MRPs, defence procedures, program governance, course material access, graduate office issues, research money eligibility, and program sponsored events;
• Summarize graduate application files for review by admissions committee; conduct admissions-related procedures;
• Design, maintain, and update the program websites (graduate and undergraduate) and social media presence;
• Prepare for and participate in graduate and undergraduate community outreach and events and departmental retreats;
• Maintain and reconcile program budgets and accounts, including submitting expense reports and cheque requisitions.

What you need to Succeed…

• Undergraduate degree, preferably in the Social Sciences, or equivalent combination of education and experience;
• 2-4 years of experience in an administrative support capacity;
• Knowledge and appreciation of, and sensitivity to, issues of diversity and equity in society;
• Thorough knowledge of the Sociology academic programs (graduate and undergraduate) and the structure of the University;
• Familiarity with records management and the Freedom of Information and Protection of Privacy Act;
• Computer skills including word processing, excel spreadsheets, database, graphics, internet and web page design/maintenance skills, email, BrockPortal/SharePoint/Teams/Maxient/Adaptive/Workday, converting digital files produced by different application software;
• Ability to establish and maintain cooperative and effective relationships with others, including students, faculty, staff, and community members;
• Excellent judgement and interpersonal skills;
• Excellent customer service and written, oral, and listening skills;
• Ability to handle problems and suggest appropriate solutions with minimal supervision;
• Ability to establish priorities to perform a variety of complex reception, administrative, coordinating, and advising duties requiring initiative, sound judgment and discretion.

Preferred or Asset Skills…

• Work experience in a University academic department preferred.

Salary and Benefit Information

• Job Grade (J), Salary Scale ($45,866-$63,653)*;
• This is a 12-month contract with benefits.

This position is included in the Ontario Secondary School Teachers Federation (OSSTF) Union and:

• Salary is therefore determined by the OSSTF Collective agreement. *
• New members shall be placed on the salary grid at the entry-level. *
• It is Brock University’s policy to give first consideration to qualified internal Brock University OSSTF applicants.

Applicants are required to upload a resume and cover letter as part of the application process.

Brock University is actively committed to diversity and the principles of Employment Equity and invites applications from all qualified candidates. Women, Aboriginal peoples including those who identify as members of First Nations, Inuit and Métis Peoples, members of visible minorities and racialized groups, people with disabilities, and lesbian, gay, bisexual, transgender, and queer (LGBTQ) persons are encouraged to apply. We will accommodate the needs of the applicants and the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the selection process, as outlined in the Employment Accommodation Policy https://brocku.ca/policies/wp-content/uploads/sites/94/Employment-Accommodation-Policy.pdf . Please advise: talent@brocku.ca to ensure your accessibility needs are accommodated through this process. Information received relating to accommodation measures will be addressed confidentially.

It is Brock University’s policy to give consideration to qualified internal applicants.

We appreciate all applications received; however, only candidates selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca