• Job Description

  Req#: 660891

  Life With Cancer - Schar Cancer Center - The Administrative Coordinator coordinates and performs a wide variety of administrative activities to support department functions. Provides secretarial support to directors and managers to facilitate completion of department work.

  Day Shift Monday - Friday
  
  Job Responsibilities

  • Schedules and coordinates arrangements for meetings and special events including facilities, catering and logistics; Makes travel arrangements as needed.
  • Tracks and monitors department budget, researches variances, creates and maintains spreadsheets and creates statistical reports; Prepares and distributes monthly budget reports; Assists in preparation of annual budget proposals.
  • Processes requisitions, invoices, expense reports, prepares check requests, determines appropriate accounting codes and ensures data entry of appropriate information; Responsible for petty cash fund.
  • Maintains confidential employee records for department staff, processes time sheets, tracks PTO and serves as a liaison with payroll and Human Resources.
  • Revises and drafts processes and procedures as needed to support efficient and effective department operations; Designs, formats and edits documents and presentations using intermediate and advanced features of MS Office applications (Word, Excel and Power Point).
  • Ensures maintenance of hard copy and computer files; Builds and maintains databases using Access, Excel, and specialized database applications.
  • Coordinates schedules of support staff to provide backup for department (meetings, education and PTO); Orients new employees and provides training in department policies and procedures.
  • May, as required by department, create, maintain and terminate patient charts in compliance with medical record guidelines; Ensures integrity of medical record including patient identification; Guarantees all chart documents are placed in the chart in preparation for transfer or discharge; Returns old medical records to the Medical Record Department at discharge.
  • May perform additional duties as assigned.
  • Expresses sincere concern and empathy when dealing with customer complaints.
  • Communicates scheduling changes to patients, staff, physicians and patient representatives in a timely and professional manner.
  • Identifies and communicates referral requirements to patients.
  • Explains insurance benefits and patient liability by using appropriate communication methods/styles.
  • Reports safety hazards/violations and takes appropriate action to protect the environment and guests until help arrives – if necessary.
  • Delivers an acceptable volume of work with high levels of accuracy while improving inefficiencies and minimizing repetitive errors by revising current workflow procedures.
  • Recognizes when a problem needs to be elevated for resolution and involves others in the problem solving process when additional input is needed.
  • May perform additional duties as assigned.

  
  
  Additional Requirements
  
  Experience - 1 year of relevant office or healthcare experience

  Education - High School diploma or equivalent

  Inova Benefits and Perks:

  • Health, Vision, and Dental Coverage
  • Tuition reimbursement and Educational Assistance
  • Student loan assistance – up to $10,000!
  • State-of-the-art medical and training facilities
  • Paid parental leave for birth/adoption of a child
  • Retirement benefits with match from day one
  • Free Parking to all employees
  • Exclusive savings opportunities to in-store events, theme parks, discounts, movie tickets and local offerings and so much more!

  See Full List of Benefits Here: 2023 INOVA BENEFITS GUIDE

• About the company

  Inova Health System is a non-profit health organization based in Falls Church, Virginia, near Washington, D.C. The system is a network of hospitals, outpatient services, assisted living and long-term care facilities, and healthcare centers.

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