Abacus Staffing, a leading provider of comprehensive employment/placement solutions, is seeking market talent. We offer meaningful and long-term employment opportunities, competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.

Job Title: Administrative Coordinator I (receptionist) 1-2 Month Assignment only!

Job Locations: City of Portsmouth, City Manager’s Office

801 Crawford Street, City Hall Bldg. 6th floor, Portsmouth, VA 23704

Schedule: Monday - Friday8:00am-5:00pm (1 hour lunch)

Pay Rate: $23.00 hourly.

General Statement of Job:

Under general supervision, this position performs a variety of administrative functions, including preparing and/or maintaining communications, correspondence, forms, and department, financial and personnel reports. Reports to the City Manager.

Job Duties:

• Performs administrative support work such as word processing, creating spreadsheets, data entry and retrieval, and functions that may require interpretation and judgment in determining the appropriate processes to be used; reviews forms, data, and other information to ensure accuracy and conformance to established procedures and policies; and assists with front desk duties to include ordering and shelving books, and maintaining the law library.
• Interacts with the public and others outside of the work unit to obtain and provide information and assistance in a variety of circumstances; screens and responds to inquiries and complaints and routes calls or messages as appropriate and necessary; provides information on policies and procedures; performs other similar types of administrative support activities; and responsible for establishing, coordinating, and/or maintaining filing and record systems; conducts bi-monthly inventory of all branch libraries.
• Reviews and processes personnel actions to effect changes in employee status such as pay increases, transfers, promotions, Family Medical Leave (FMLA) leave, leave of absences, and termination’s; computes salary changes or adjustments and retroactive pay according to established policies and procedures; enters payroll into the computerized system in accordance with established procedures and deadlines.
• Performs other related work as required. Individual assignments will be determined by supervisor based on current workload and department needs.
• Answering phones and greeting guests/customers.
• Must be comfortable interacting with citizens and city officials.
• Basic knowledge of Microsoft Excel and Word.

Education & Experience:

• Requires a high school diploma or equivalent, supplemented by vocational administrative training/courses in business, computer applications, or a related field that may result in appropriate certification being awarded upon satisfactory completion of course work, and 2-3 years of responsible administrative office experience including use of computers and standard software applications, or a related field, or an equivalent combination of education and experience.

Special Requirements:

• An acceptable general background check to include a local and state criminal history check and sex offender registry check.
• A valid driver’s license with an acceptable driving record.

Weekly pay and benefits available!

Abacus Staffing

Visit us: 360 Southport Circle, Suite102 Virginia Beach, VA 23452

Contact us: (757) 495-3145 (text or call)

Apply at: www.abacusonline.jobs

Apply Today– Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

• Competitive Pay Rates
• Excellent Culture
• Meaningful Employment
• Potential for Growth

When you apply, your experience may be considered across business verticals:

• Abacus Staffing – Multi-Client General Staffing
• Abacus Solution Group – Professional Placement
• Harrison Richard Group – Accounting & Finance
• Abacus Security Services

Employment opportunities include a wide range of placement options: project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess:

• Minimum of 6 months experience in this position
• Flexibility to align your experience with a broad range of assignments
• Meet physical, aptitude, educational and minimum experience criteria