• Job Description

  Req#: R-073961

  Job Title

  Administrative Coordinator I

  Agency

  Texas A&M University - Commerce

  Department

  Budget Office

  Proposed Minimum Salary

  Commensurate

  Job Location

  Commerce, Texas

  Job Type

  Staff

  Job Description

  INSTRUCTIONS TO APPLICANT:

  During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.

  • Use the Upload button to add each document.
  • You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
  • All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
  • Incomplete or improperly submitted applications may be excluded from consideration.

  Please provide the following documents:

  • Cover Letter
  • Resume/CV
  • Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
  • Transcripts (Unofficial will be accepted with application. Official transcripts are required at time of verbal offer).
    If transcripts are from an international institution, it is the responsibility of the applicant to have the transcripts translated and evaluated by an approved credential evaluator.

  Please do not withdraw your application in an attempt to upload a missing document. If you need assistance with this or any other matter, please contact us at HR.Hiring@tamuc.edu.

  SUMMARY:

  Works under general supervision and provides administrative support for the Budget Office to include the exercise of discretion and independent judgement with respect to matters of significance.

  DUTIES & RESPONSIBILITIES:

  • Participates in the planning and execution of administrative operations.
  • May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
  • Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
  • Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
  • Applies and interprets, and/or assists in implementing management policies or operating practices.
  • Develops administrative and technical procedures.Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
  • Performs special analyses and project summaries.
  • Coordinates travel arrangements and prepares itineraries. Maintains calendars, schedules appointments and meetings – including obtaining meeting background information, determining appropriate location, date/time and length..
  • Monitors deadlines, monitors materials awaiting action, and notifies stakeholders when appropriate.
  • Works in collaboration with the finance and administration office and the financial management group.
  • Coordinates the maintenance of files, records, office supplies, or equipment.
  • Makes recommendations for process improvements, administrative changes, or new initiatives.
  • Hires, trains and supervises student workers. .

  MINIMUM REQUIREMENTS:

  • Education: Bachelor's degree or equivalent combination of education and experience.
  • Experience / Knowledge / Skills : Two years of related experience. Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills. Strong interpersonal and organizational skills.
  • Ability to : Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality
  • Licensing/Professional Certifications: NA
  • Physical Requirements: NA
  • Other Requirements : NA

  PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

  Degree preferred. Administrative support experience in higher education. Knowledge of and experience with Famis, Canopy, Workday and Concur.

  SUPERVISION OF OTHERS:

  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

  Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

• About the company

  Texas A&M University–Commerce is a public research university in Commerce, Texas.

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