• Job Description

  Req#: R-068242

  Job Title

  Administrative Coordinator I

  Agency

  Texas A&M University - Corpus Christi

  Department

  Research and Innovation

  Proposed Minimum Salary

  Commensurate

  Job Location

  Corpus Christi, Texas

  Job Type

  Staff

  Job Description

  TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

  TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

  From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

  Learn more information here !

  PURPOSE

  The Administrative Coordinator I works under general supervision and provides advanced administrative support to the Division of Research and Innovation, exercising discretion and independent judgement with respect to matters of significance.

  
  DESCRIPTION

  • Provides advanced administrative support to Division of Research and Innovation (R&I) leadership. Maintains calendars and office schedules.
  • Coordinates and maintains R&I social media presence across platforms, including creating compelling content.
  • Maintains division website by processing changes and updates.
  • Creates flyers and other marketing materials in support of R&I units, events, and initiatives.
  • Follows all TAMU-CC Procurement Card (Pcard) guidelines and internal R&I policies to remain compliant in purchasing. Responsible for Pcard reconciliation and expense reports, including submission in a timely manner.
  • Books efficient and cost-effective airline, hotel, and other travel reservations (conference registration, cancellations, and changes) within university and R&I guidelines. Processes travel authorizations and expense reimbursements in a timely manner.
  • Responsible for office reception area duties including, but not limited to, ensuring reception area coverage, responding to inquiries, monitoring department email, answering phone calls, and greeting students and visitors.
  • Demonstrates professionalism and quality customer service by developing positive working relationships with office personnel and various stakeholder groups.
  • Assists with R&I special projects and initiatives.
  • Assists senior staff with executive-level visits, meetings, and events.
  • Assists with the planning and execution of R&I events including, but not limited to, scheduling, catering, décor, and facility arrangements.
  • Processes and maintains complex confidential matters.
  • May work outside of regular business hours in support of university and division events.
  • Performs other related duties as assigned.

  WHAT YOU WILL NEED

  EDUCATION AND EXPERIENCE

  • Bachelor’s degree.
  • Two (2) years of related experience.

  KNOWLEDGE, SKILLS AND ABILITIES

  • Intermediate skills in Microsoft Office 365 (Word, Excel, PowerPoint, and Outlook).
  • Ability to be flexible and work in a fast-paced environment.
  • Demonstrate commitment to service excellence.

  
  WHAT THEY WOULD LIKE TO SEE

  • Experience at an institution of higher education and/or executive level office setting.
  • Experience with social media and graphic design.
  • Some knowledge of research administration, compliance, development, and outreach fields.
  • Experience with Concur, Workday, and other relevant software.

  SALARY: $40,000.00 Annual

  All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

  Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

• About the company

  Texas A&M University–Corpus Christi is a public research university in Corpus Christi, Texas.

Notice