• Job Description

  Req#: JP-005374740

  Description

  We are looking to hire an executive administrative assistant position. This position will support the marketing team for the commercial real estate environment. In this role and individual will answer phone calls, provide face-to-face customer service, assist with excel documents, typing proposals and power point presentations.

  • Manage office functions including maintaining supplies, IT/telephone vendor management, daily mail and light telephone coverage for an office of 15 people

  • Provide administrative support to the President for correspondence, reports and contracts

  • Perform other administrative tasks including expense reports, updating client data base, filing, and greeting visitors in a professional manner

  • Support brokers with marketing presentations, proposals, brochures, flyers, signs, etc.

  • Enhance social media presence and maintain website content

  Skills

  Administrative assistance, Administrative support, office administration, Outlook, Microsoft, Front desk, Customer service, social media marketing, Clerical, Data entry, filing copying, writing and editing skills

  Top Skills Details

  Administrative assistance,Administrative support,office administration,Outlook,Microsoft,Front desk

  Additional Skills & Qualifications

  • 3-5 years of strong administrative support experience in a corporate environment

  • Solid knowledge of MS Word, PowerPoint and Excel (working knowledge of Access desirable)

  • Professional and courteous customer service demeanor

  • Strong interpersonal skills and team-oriented mindset

  • Must be able to take initiative, self-direct and be resourceful

  • Strong writing, proofreading, and editing skills

  • Ability to prioritize and multi-task

  • Minimum high school diploma

  Experience Level

  Intermediate Level

  Pay and Benefits

  The pay range for this position is $20.00 - $24.00/hr.

  Eligibility requirements apply to some benefits and may depend on your job
  classification and length of employment. Benefits are subject to change and may be
  subject to specific elections, plan, or program terms. If eligible, the benefits
  available for this temporary role may include the following:

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in Louisville,KY.

  Application Deadline

  This position is anticipated to close on Jul 10, 2025.

  About Aston Carter:

  Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

  The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

  If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

• About the company

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