• Job Description

  Req#: 4908976

  The City of Sugar Land is seeking a full-time Administrative Manager in the City Clerk's Office.
  
  Why Should You Join Our Team?
  Our trailblazing culture focuses on our employees, our citizens and the services we provide to our community. We are a data-driven and innovative full-service municipality located approximately 20 miles southwest of downtown Houston that invests in our team and offers real opportunities for career growth. We pay our Administrative Manager's a starting salary of $71,926 – $82,714.90 depending on your qualifications and experience. We also offer great benefits and perks available on your first day of employment, including: City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits; a robust pension plan with TMRS to set you up for a fulfilling retirement; flexible schedules and work from home opportunities; a down-to-earth casual environment and dress code; and a positive team-oriented culture stemming from a long-term commitment to innovation and inclusion. You can even bring your dog and/or cat to work if they have a solid understanding of office decorum.

  
  

  Benefits At-A-Glance:

  • City-subsidized Medical and Dental Insurance with a variety of plan options;
  • City-paid Basic Life Insurance @ 1x your annual salary and Long-term Disability;
  • Voluntary Vision, Supplemental Life Coverage (for you and your family), Aflac indemnity plans such as Accident, Cancer, Hospitalization and Critical Illness, Short Term Disability and pre-paid legal benefits through Legal Shield;
  • 9 paid holidays and up to 3 floating holidays to use at your discretion;
  • A generous vacation package with accruals starting on day 1;
  • Paid sick leave;
  • Paid Parental Leave;
  • A robust pension plan with TMRS includes your 7% contribution with 2:1 match by the City;
  • You won’t contribute to Social Security, but you can further your retirement income by contributing to a Deferred Compensation (457b) plan;
  • Longevity pay for each month of service after your first 13 months of employment;
  • On-site Wellness facilities and programming (mind, body spirit & financial preparedness); and
  • Access to multiple mental health benefits and resources, including a robust EAP…

  
  

  If we have your attention… Please. Continue. Reading!

  Our City Mission : WE ARE TRAILBLAZERS! Relentless in Our Pursuit of Good so that Our Employees, Residents, and Businesses Can Enjoy a Life Better than They Can Even Imagine.

  Our Employee Values : Our values ignite passion, drive, and a sense of purpose, fostering a thriving and successful organizational culture!

  
  

  We follow the BLAZE Values:

  Bold : We encourage each other to be bold in our ideas, decisions, and actions. We embrace innovation and take risks to drive progress.

  Loyal : We are loyal to each other, the City and our Mission and Vision. We support each other to foster a cohesive and collaborative work environment. We celebrate our successes and address the challenges facing us, together.

  Adaptable : We are resilient because we adapt to changing landscapes and market dynamics. We are flexible and understand the need for work-life balance. We embrace new technologies and evolving trends.

  Zealous : We are committed to excellence in all endeavors. We encourage each other to strive for the highest standards of public service, quality, and performance. We hold ourselves, and each other, accountable for our words and actions.

  Empowered : We are empowered with the necessary resources, opportunities, and responsibilities to excel in our roles. We seek out opportunities for development and growth, and help others do the same. We are inclusive, we embrace our differences and recognize the strength that comes from different perspectives and experiences.

  We are TrailBLAZErs!

  
  

  
  About the City of Sugar Land
  The City of Sugar Land, a municipality with a population of 111,026, provides the highest quality of affordable services to meet the needs of its residents. And our citizens agree—the most recent Citizen Satisfaction Survey told us that 95% of our residents love calling Sugar Land home and 10% say that nothing would make their lives better than it already is, but we look to the future and work hard to make our community and the world better than we can even imagine.

  
  

  We have an informal work environment but are serious about what we do. We believe that happy, diverse and talented employees add value to the City. We do our best to hire friendly, professional people who work hard and play well with others. We also promote a healthy work-life balance and personal development.

  Ask yourself: Do you enjoy working with people? Are you organized and detail-oriented? Can you manage your time well and prioritize multiple tasks effectively? Do you embrace change? Do you enjoy working in a professional AND casual environment? Are you an advocate of team-work? If so, please consider applying for the Administrative Manager position today!
  
  As the Administrative Manager in the City's Clerks Office, you will:

  • Manage administrative staff day-to-day for effectiveness by coordinating the responsibilities of support staff as required for efficient operation of the department. Will also actively work to create collaboration and a strong bond between team members, both internal and external to the department.
  • Assist in the development, implementation, and maintenance of the long-term strategy and business objectives of the City Secretary.
  • Provide leadership and oversight for the Administrative Staff in the City Secretary’s Office, including all operations, assigned staff, equipment, and materials/supplies. Oversee division performance measures, intranet pages, strategic projects, and other initiatives.
  • Provide direction and supervision to staff including but not limited to defining duties and responsibilities to fulfill established service level expectations and division goals and objectives. Responsible for the hiring, development, training, and discipline (as needed) of staff, as well as the completion of annual performance plans and evaluations. Ensure all staff fully understand their roles and responsibilities within the organization; provide constructive feedback and coaching as needed. Objectively document performance issues and address concerns in a prompt and professional manner.
  • Assist and monitor the preparation of various agendas, agenda items, and communication including City Council, boards, and commissions.
  • Assist in the preparation of the department budget and monitor department expenditures. Approve administrative requisitions for purchases and maintain the department program accounts within budget limits.
  • Ensures that employee records and files are maintained in accordance with state and federal record retention laws.
  • Required to work as an essential employee before, during, and after an emergency or disaster, whether natural or acts of war.
  • Stay abreast of, and comply with, all City and departmental policies and procedures.
  • Perform any other duties or special requests as directed by the City Secretary or Deputy City Secretary.

  Formal Education:

  • Bachelor's degree in Business Administration, Public Administration, or Public Management from an accredited school or university.

  Relatable Work Experience:

  • Five years of progressively responsible experience in the functional areas of project management, office management, or a related discipline.
  • Additional relevant work experience resulting in acceptable proficiency levels in the above knowledge may be substituted in lieu of specific education requirements.

  Training (License and/or Certification):

  • Valid Texas Driver's License.

  The citizens of Sugar Land depend on City employees before, during and after an emergency or disaster to provide or restore essential public services for the health, safety and quality of life for our community. In the event of a wide scale emergency that could impact our community, all employees must be ready to assist in managing the crisis and will be considered essential for the continuity of governmental operations.
  
  

  Our success is achieved by the courage to do things differently and accept that failure will occur on the path to innovation.

  The City of Sugar Land is an equal Opportunity employer.

• About the company

  Sugar Land is the largest city in Fort Bend County, Texas, United States, located in the southwestern part of the Houston–The Woodlands–Sugar Land metropolitan area.

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