• Job Description

  Req#: 32888433506

  Job SummarySan José State University is seeking a highly skilled Administrative Resource Specialist to join the Division of Research and Innovation (R&I). Reporting directly to the Vice President for Research and Innovation, this position plays a vital role in coordinating the division's budgeting, personnel administration, and daily operations. The incumbent will support a range of campus research programs and accounts across the SJSU enterprise, including CSU, Research Foundation, and Tower Foundation.Key ResponsibilitiesOversee and analyze budgets for multiple accounts and funding sources within the divisionGenerate budget forecasts, coordinate fund allocations, and ensure compliance with CSU and SJSU financial policiesServe as the principal contact for coordination between the Research & Innovation Division and Academic AffairsManage daily operations of the Office of Research, including scheduling, communications, and event supportSupport the hiring and onboarding process for division personnel in collaboration with University Personnel and Faculty AffairsImplement and manage administrative processes for programs and research activities funded through the CSU and SJSUMaintain confidential records related to staffing, payroll, and project administrationAct as point of contact for internal and external stakeholders, including Chancellor's Office, auxiliary organizations, and external agenciesKnowledge, Skills & AbilitiesStrong written and oral communication skillsAbility to work within a collaborative teamExcellent customer service and public relations skillsWorking knowledge of managing budgets including processing requisitions, payment of invoices, fund transfers, and guidelines for the variety of types of funds handled in R&I (CSU Operating Funds, Professional and Continuing Education - PaCE, Tower and Research Foundation Accounts)Working knowledge of and ability to apply the California Education Code regulations, CSU Executive Orders, SJSU policies, budgetary and financial policies and guidelines of the CSU/SJSU, and policies and procedures in R&IWorking knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendationsAbility to use appreciable judgement in the development of policies and procedures related to issuesWork requires coordination with individuals at all levels within the organization. As needed, acts as a representative to outside entitiesAbility to establish and maintain professional and cooperative working relationships with administrators, faculty, staff, students, state, federal and local governments agencies as well as the general publicAbility to exercise initiative, flexibility, good judgment and discretionRequired QualificationsA bachelor's degree and/or equivalent trainingTwo (2) years of high-level administrative work experienceExperience successfully managing a large complex budgetStrong written communication skillsStrong analytical and administrative management skillsExperience with compliance policies and proceduresPreferred QualificationsA bachelor's degree in finance or business administrationFive (5+) years of high-level executive administrative work experienceExperience with finance, budget and administration within higher education environmentExperience with research compliance policies and proceduresCompensationClassification: Administrator IAnticipated Hiring Range: $8,167/month - $8,500/monthCSU Salary Range: $4,135/month - $12,228/monthThe final hiring salary will be commensurate with experience.San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .Application ProcedureClick Apply Now to complete the SJSU Online Employment Application and attach the following documents:ResumeLetter of InterestAll applicants must apply within the specified application period: July 14, 2025 through July 28, 2025 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.Contact InformationUniversity ...@sjsu.edu408-###-####CSU Vaccination PolicyThe CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at and questions may be sent to ...@sjsu.edu .Additional InformationSatisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Officeor report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-###-#### or by email at ...@sjsu.edu .Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-###-#### or by email at ...@sjsu.edu .Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.Equal Employment StatementSan José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.#J-18808-Ljbffr

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