• Job Description

  Req#: REQ-164758

  Initial Posting Date:

  09/05/2024

  Application Deadline:

  09/13/2024

  Agency:

  Oregon Housing and Community Services

  Salary Range:

  $5,747 - $8,831

  Position Type:

  Employee

  Position Title:

  Administrative Rules Coordinator (OPA3)

  Job Description:

  Agency – Oregon Housing & Community Services

  Administrative Rules Coordinator

  [Operations & Policy Analyst 3]

  Hybrid – Salem and/or Portland, OR

  Oregon Housing and Community Services (OHCS) Public Affairs Division is looking for a person who will lead administrative rules for the agency and handle technical functions surrounding the administrative rule filing requirements and statutes, coordination of efficient flow of documents, information, and delivery of services. If this sounds like the career opportunity you are looking for then we want, you to join our team and apply for our Administrative Rules Coordinator position today!

  OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION

  OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

  Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

  Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

  Our Core Values : Collaboration – Compassion – Equity – Integrity – Leadership – Transparency.

  IMPORTANT INFORMATION

  • Working Condition: Hybrid > This position has some requirements for in-person work.

  • This position is permanent, full time, and represented by SEIU.

  • Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

  • This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

  • This position requires both a resume and a cover letter, the cover letter will need to address the desired attributes listed in this job posting.

  WHAT YOU WILL DO

  The person in this position will lead the agency’s administrative rules team made up of program and policy staff across the agency. The position serves as a resource to department staff on technical functions surrounding the administrative rule filing requirements and statutes, coordination of efficient flow of documents, information, and delivery of services. As needed, this position supports initiatives within the Public Affairs Division and serves as a subject matter expert on a defined portfolio of policy needs.

  MINIMUM QUALIFICATIONS

  A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science or any degree demonstrating the capacity for the knowledge and skills; and four years professional-level evaluative, analytical and planning work.
  -OR-
  Any combination of experience and education equivalent to seven years of experience that typically supports the knowledge and skills for the classification.

  To request a copy of the position description, please contact: HCS_HR.Solutions@HCS.oregon.gov

  DESIRED ATTRIBUTES

  The most competitive candidates will possess the following attributes, experience, and knowledge:

  • Experience administering rule filing requirements and statutes.

  • Initiate and prepare notices to interested persons, responds to requests for information, formats rules, oversees administrative rule hearing.

  • Make recommendations and advise to management related to agency rules.

  • Ability to work with members of the public to access and participate in rules advisory committees.

  • Excellent written and presentation skills.

  • Experience promoting diversity, equity, and inclusion principles and practices in the workplace.

  WHAT’S IN IT FOR YOU

  You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

  • A positive environment that offers opportunities for career growth and cross-training.

  • An agency that supports and encourages work/life balance and overall wellness.

  • Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS ).

  • The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

  RECRUITMENT TIMELINE

  *These dates are approximate and may change. *

  • Recruitment Closes: 09/13/24

  • Recruiter Screening for Minimum Qualifications: On-going

  • Hiring Manager Screening for Requested Skills: On-going

  • 1st Round of Interviews: Week of 09/30/24

  • 2nd Round of Interviews: TBD as needed

  • Anticipated Start Date: 10/21/24

  APPLICATION GUIDANCE AND REQUIREMENTS

  • Current State of Oregon employees: Apply via your employee Workday account.

  • External applicants : View this application instructional video . A PDF is also available by clicking here.

  • REQUIRED: Attach your most up-to-date Resume. Please ensure your Workday profile matches your submitted resume.

  • REQUIRED: Attach a Cover Letter that demonstrates how you meet the “Desired Attributes” for this position.

  • A Cover Letter that does not meet the required criteria will be graded as ineligible.

  If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR.Solutions@oregon.gov

  WHO WE ARE

  Oregon Housing and Community Services (OHCS) is Oregon’s housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.

  OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.

  OHCS released its Building Oregon's Future: 2023 Annual Report to update the agency’s significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.

  To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx

  PUBLIC AFFAIRS DIVISION: GOVERNMENT RELATIONS SECTION

  The Government Relations section of the Public Affairs Division engages directly with members of the Oregon State Legislature, the Office of the Governor and Oregon’s federal delegation on matters pertaining to OHCS programs and initiatives, including legislative initiatives and rulemaking. They respond to requests for information, direct the legislative work of the agency, and help coordinate implementation of legislation. The position works closely with industry advocates to develop, coordinate and/or inform legislation that has impacts to OHCS programs.

  WANT TO KNOW MORE? LET US HELP YOU!

  • If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS_HR.Solutions@hcs.oregon.gov and include the job requisition number.
  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.
  • Please save a copy of this job announcement for reference as it may not be available to view after the job closes.
  • Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
  • Work Authorization: Oregon Housing & Community Services (OHCS) does not offer VISA sponsorships. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form containing authorization to work in the United States. OHCS will use E-Verify to confirm that you are authorized to work in the United States.
  • Veteran’s Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

  APPENDIX

  Emails

  • HCS_HR.Solutions@hcs.oregon.gov

  Links

  • Application Instructional PDF

  • Application Instructional Video

  • Benefits Information

  • Classification and Compensation Page

  • OHCS Website

  • Oregon’s Statewide Housing Plan – Halfway Progress Report

  • Oregon’s Statewide Housing Plan – Full Plan

  • Pay Equity

  • Public Employees Retirement System (PERS)

  • Veterans Resources

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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