Kaiser Permanente
Administrative Specialist II - USW 7600
This job is now closed
Job Description
- Req#: 1287732
- Uses a variety of word-processing software to type letters, reports and presentation materials.
- May compose correspondence on own initiative for supervisors review.
- May include confidential information.
- Maintains established databases, generates reports from such data.
- May create simple spreadsheets/graphs using departmental software.
- Maintains supervisors calendar, arranges appointments, meetings and travel itineraries.
- Answers telephone inquires, takes and relays messages and greets visitors.
- Establishes/maintains departmental filing system.
- Sorts and routes department mail.
- May take/transcribe dictation, either manually or by machine, into appropriate format correcting grammar, spelling, etc.
- May take minutes at a variety of meetings; distribute agenda and follow-up materials.
- May track/monitor budgets, post data to ledgers. Reconciles invoices and resolves discrepancies.
- May delegate work to other non-exempt personnel.
- CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.
Job Summary:
This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides administrative support to department manager or staff, such as word-processing, maintaining calendars, compiling reports, filing and answering telephones. Normally receives general direction, but works independently to meet deadlines in accordance with established guidelines and procedures.Essential Responsibilities:
About the company
Providing high-quality, affordable health care services and improving the health of our members and the communities we serve.
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