University of California, Irvine
Administrative Specialist
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Job Description
- Req#: 102762
Employer Industry: Higher Education
Why consider this job opportunity:
- Opportunity for career advancement and growth within the organization
- Comprehensive benefits package including medical insurance, sick and vacation time, retirement savings plans, and access to various discounts and perks
- Supportive and collaborative work environment within a prestigious academic institution
- Chance to work in a dynamic and innovative environment, contributing to the mission of "Discover, Teach, Heal"
- Engage with a diverse group of faculty, staff, and students on a national/international level
What to Expect (Job Responsibilities):
- Support the Faculty Development Associate Deans and Academic Affairs Staff in operational functions of the School of Medicine Dean’s Office
- Coordinate logistics for high-level meetings and conferences, ensuring smooth execution
- Prepare correspondence, documents, and agendas for meetings while maintaining calendars
- Manage expense reimbursement documents and handle a high volume of demands with independent judgment
- Analyze and resolve problems while making recommendations for improvements
What is Required (Qualifications):
- Minimum of 2-3 years of relevant experience in a complex administrative environment
- Excellent verbal communication skills, with proficiency in vocabulary, grammar, and syntax
- Ability to establish and maintain professional relationships with a diverse group of individuals
- Strong analytical and problem-solving skills, with a focus on confidentiality
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) for document preparation and data management
How to Stand Out (Preferred Qualifications):
- Experience in project administration and coordination
- Demonstrated ability to work independently with minimal supervision
- Strong attention to detail and organizational skills to manage multiple tasks under pressure
- Background in higher education or academic administrative roles
#HigherEducation #AdministrativeSupport #CareerGrowth #DiversityandInclusion #InnovativeEnvironment
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