• Job Description

  Req#: REQ-143374

  Initial Posting Date:

  12/01/2023

  Application Deadline:

  12/11/2023

  Agency:

  Oregon Housing and Community Services

  Salary Range:

  $3,619 - $5,483

  Position Type:

  Employee

  Position Title:

  Administrative Support (AS2)

  Job Description:

  Agency – Oregon Housing & Community Services

  Position – Administrative Support

  Job Class – Administrative Specialist 2

  Location – Salem, OR (Hybrid or Remote)

  Oregon Housing & Community Services (OHCS) is seeking a conscientious, reliable individual with a strong administrative background to join the Affordable Rental Housing (ARH) Applications Team. If you’re looking for a fulfilling career opportunity that works to benefit all Oregonians, we can’t wait to hear from you!

  OUR COMMITMENT TO EQUITY, DIVERSITY, & INCLUSION

  OHCS commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer and encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ+ community members, and others to help us achieve our vision of a diverse and inclusive community.

  Our Vision is that all Oregonians can pursue prosperity and live free from poverty.

  Our Mission is to provide stable and affordable housing and engage leaders to develop integrated statewide policy that addresses poverty and provides opportunity for Oregonians.

  Our Core Values : Collaboration – Compassion – Equity – Integrity – Leadership – Transparency.

  IMPORTANT INFORMATION

  • This application requires a Cover Letter.

  • Working Condition: Hybrid or Remote > This position can be fully remote with some requirements for in-person work. You must be living in the United States to qualify for remote work.

  • This position is permanent, full time, and represented by SEIU.

  • Per the SEIU CBA for OHCS represented positions, applicants who are current OHCS employees will be considered and interviewed before external applicants.

  • This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.

  WHAT YOU WILL DO

  The ARH Applications Team is the centralized location for developers to access application materials and information. This role will report directly to the Manager of ARH Applications. They are responsible for administrative tasks that ensure a smooth process of funding offerings, coordinating application reviews, and help with the flow of information between and among various teams. This position ensures maintenance of the Section’s database or other tracking system for housing funding application, prepares reports and analysis of activities upon request, and is a liaison to the public, other state agencies, local governments, sponsors, and Department staff. Assists the manager and other team members with operations and activities. This position will also perform administrative research, analysis, evaluation, interpretation of the laws, administrative rules, policies, procedures, and implements steps based on these requirements to ensure efficient flow of information, funding activities, and reporting.

  MINIMUM QUALIFICATIONS

  • Three (3) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

  ----OR----

  • An associate degree in general office occupations

  • Two (2) years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis

  ----OR----

  • An equivalent combination of education and experience.

  Please click here for more information on the Administrative Specialist 2 job classification.

  To request a copy of the position description, please contact: HCS_HR.Solutions@HCS.oregon.gov

  DESIRED ATTRIBUTES

  The most competitive candidates will possess the following attributes, experience, and knowledge:

  • A high level of proficiency with Microsoft Excel, Smartsheet, and other similar applications.

  • Excellent attention to detail and accuracy.

  • Demonstrated ability to communicate with a variety of professional fields and with employees at all levels

  • Strong collaborative, critical thinking, problem-solving, and planning skills.

  • Ability to work independently or with nominal supervision.

  • Demonstrated awareness of race and social justice, including the ability to positively influence equity, diversity, and inclusion in the workplace.

  WHAT’S IN IT FOR YOU

  You will become part of an innovative and strategic group of professionals and enjoy a competitive salary and benefits package!

  • A positive environment that offers opportunities for career growth and cross-training.

  • An agency that supports and encourages work/life balance and overall wellness.

  • Generous benefits package including, employer-paid health insurance, vacation, and sick leave, eleven paid holidays, three paid personal days, flexible spending accounts, and an employer contribution retirement plan (PERS ).

  • The posted salary range is the total possible range for the classification. Candidates are screened through a Pay Equity process that evaluates various factors. Please see the Pay Equity website for more information.

  RECRUITMENT TIMELINE

  *These dates are approximate and may change.*

  • Recruitment Closes: 12/11/23 at 11:59pm

  • Recruiter Screening for Minimum Qualifications: On-going

  • Hiring Manager Screening for Requested Skills: On-going

  • 1st Round of Interviews: Week of 12/18/23

  • Final Interview: If needed

  • Anticipated Start Date: 1/18/23

  APPLICATION GUIDANCE AND REQUIREMENTS

  • Current State of Oregon employees: Apply via your employee Workday account.

  • External applicants : View this application instructional video . A PDF is also available by clicking here.

  • REQUIRED: Attach your most up-to-date resume. Please ensure your Workday profile matches your submitted resume.

  • REQUIRED: Attach a Cover Letter that demonstrates how you meet the “Desired Attributes” for this position.

  • A Cover Letter that does not meet the required criteria will be graded as ineligible.

  If you have questions about the job announcement, or need an alternate format to apply, please contact the HR Solutions Inbox at: HCS_HR.Solutions@oregon.gov

  WHO WE ARE

  Oregon Housing and Community Services (OHCS) is Oregon’s housing finance agency. We provide financial and program support to create and preserve opportunities for quality, affordable housing for Oregonians of lower and moderate income. Our vision is that all Oregonians can pursue prosperity and to live free from poverty. Across Oregon, housing has emerged as a paramount concern. The lack of available housing, high rents and high home prices are driving rapid increases in housing instability and homelessness. The data is clear: too many Oregonians are without a safe, stable, and affordable place to call home.

  OHCS is placing a greater emphasis on strategic planning and the way we invest our resources. Recently, we have restructured, refocused, and reimagined our agency. Our work has led to an increased emphasis on data, research, and customer service. We are carrying that effort forward with the Statewide Housing Plan. The plan articulates the extent of Oregon's housing problem and what we can do to address it. OHCS committed to the Housing Stability Council and our stakeholders that the plan will be responsive to the needs of the state.

  OHCS released its 2022 Progress Report to update the agency’s significant progress in meeting the goals outlined in the 2019 Statewide Housing Plan. We are now more than halfway into the five-year plan.

  To learn more about Oregon Housing and Community Services, visit our website: https://www.oregon.gov/OHCS/pages/index.aspx

  AFFORDABLE RENTAL HOUSING

  OHCS’s Affordable Rental Housing Division serves as the state’s housing finance agency. OHCS provides financial support to create and preserve quality, affordable housing for Oregonians of lower and moderate incomes. The Affordable Rental Housing Division administers Federal, and state funded multifamily rental housing resources to facilitate the increased availability of safe, decent, and affordable housing for Oregonians with low incomes. This includes the development of new multifamily units and the acquisition and rehabilitation of existing multifamily units, the long-term maintenance of affordable multifamily housing through asset management and compliance.

  WANT TO KNOW MORE? LET US HELP YOU!

  • If you need a reasonable accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please send your request to HCS_HR.Solutions@hcs.oregon.gov and include the job requisition number.

  • The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%. Please review the Classification and Compensation page for more details.

  • Please save a copy of this job announcement for reference as it may not be available to view after the job closes.

  • Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.

  • Work Authorization: OHCS does not offer visa sponsorship now or in the future. If hired, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States.

  • Veteran’s Preference: Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources . NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.

  APPENDIX

  Emails

  • HCS_HR.Solutions@hcs.oregon.gov

  Links

  • Application Instructional PDF

  • Application Instructional Video

  • Benefits Information

  • Classification and Compensation Page

  • OHCS Website

  • Oregon’s Statewide Housing Plan – Halfway Progress Report

  • Oregon’s Statewide Housing Plan – Full Plan

  • Pay Equity

  • Public Employees Retirement System (PERS)

  • Veterans Resources

• About the company

  Oregon (/ˈɒrɡən/ ORR--gən) is a state in the Pacific Northwest region on the West Coast of the United States.

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