The Smeal College of Business is seeking a skilled Administrative Assistant to provide high level staff support for our Office of Undergraduate Education. We are looking for a motivated, self-starter, who excels in a fast paced environment. The successful candidate will support the Assistant Dean for Undergraduate Affairs, as well as provide back-up support to the Associate Dean and other Administrative Staff as needed.

Specific duties include, but are not limited to:

• Maintain multiple calendars, scheduling high level meetings with internal and external contacts.
• Process all financial documents for day to day operations in special events using SIMBA and SAP CONCUR, adhering to University policies and procedures as well as funding source spending guidelines.
• Assist with logistics for meetings and internal student events.
• Compile and organize information to develop agendas, meeting materials and reports.
• Greet students/ faculty/visitors, provide information and/or refer as appropriate; review and direct phone and mail communications; act on routine requests.
• Schedule and maintain calendar of appointments and meetings; schedule classrooms or conference rooms.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Compile and organize materials from different sources to draft e-mails and memos; prepare documents, meeting materials, and reports.
• Create and maintain work unit files and databases.
• Perform data entry; gather, assemble and format data to create reports.
• Serve as resource to others on a variety of subjects including office equipment, software application usage, and information processing procedures.
• Arrange for equipment maintenance; process work orders for facilities repairs/needs.
• Maintain confidential and/or sensitive information and materials.

Education and Experience:

Typical requirements include an Associate's Degree or higher plus three years of related experience, or an equivalent combination of education and experience.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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