• Job Description

  Req#: 496518

  Position Title & Department:	Archives Assistant; Copley Library
  Posting #	4745
  Department Description:	The Helen K. and James S. Copley Library, located on the west end of the campus, currently houses over 500,000 volumes. Collections include books, journals, reference works, databases, government documents, newspapers and electronic journals in many languages, as well as maps, videos, sound recordings, microforms and rare books.
  University Description:	The University of San Diego, a contemporary and engaged Roman Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.
  Detailed Description:	Under the supervision of the Head of Archives, Special Collections, and Digital Initiatives, the Archives Assistant is responsible for processing new and existing archival collections in a wide variety of formats and will assist the head of the department in administering a records management program for records selected to be held in the University Archives. They will participate in the creation of finding aids and archival digital collections, as well as providing supervision and training for student staff. The person in this position also monitors the Archives/Special Collections Reading Rooms. This individual must have excellent organizational skills and possess a keen attention to detail. They will work in a highly collaborative work environment, which requires the ability to work with a range of departments across the university and the library. The Archives Assistant works a regular schedule from Monday through Friday in the Archives, Special Collections, and Digital Initiatives Department. Duties and Responsibilities: Processing university records, associated archival collections and personal papers: Accessions, arranges, describes, and preserves archival collections Assists with workflow improvement, and technologies and tools related to archival arrangement and description. Collaborates with the Department Head, Digital Initiatives Librarian, and Archives/Digital Initiatives Assistant to implement digitization for selected archival collections Supervises student assistants working on processing archival collections and archival digital projects Records management: Helps to manage records retention schedules for the University Archives in consultation with the Head of Archives, Special Collections, and Digital Initiatives Coordinates the transfer of records scheduled for retention by the archives Communicates with the university’s records creators and custodians to determine record and information management needs Understands and follows standards, policies and best practices related to records management Supervises student assistants working on records management projects Archives/Special Collections work: Monitors archiving the university’s website and subject specific web collections through the university’s web archiving service subscription Monitors Archives/Special Collections Reading Rooms and departmental email account. Contributes to the maintenance of the department’s webpage Other duties as assigned. Special Conditions of Employment: Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD's COVID-19 protocols, please visit sandiego.edu/onward. Background check: Successful completion of a pre-employment background check. Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
  Job Requirements:	Minimum Qualifications: Bachelor’s degree required One year of archival processing experience required. A Master’s degree may substitute for one year of work experience. Evidence of effective project planning, management, and completion Supervisory or leadership experience Preferred Qualifications: Academic/research library experience in Archives/Special Collections Experience using ArchivesSpace Experience using digital repository platforms (for example, bepress, OAC) Experience with web archiving (for example, Archive-It) Experience in digital scanning, image editing, and/or web exhibits (for example, Omeka) Experience using flatbed scanners (for example, Epson V750 PRO) and overhead scanners (for example, Bookeye) Experience submitting records to the Online Archive of California Experience working in a secured environment Demonstrated ability to work with confidential information Knowledge of preservation standards and best practices Knowledge of copyright, intellectual property and privacy laws Knowledge of description standards and metadata schema (for example. Dublin Core) Knowledge of integrated library systems Performance Expectations - Knowledge, Skills and Abilities: Applies knowledge of archival theory and practice Applies knowledge of records management issues and best practices Applies knowledge of digital content standards and metadata schema Applies knowledge of digital scanning and image editing Follows Archives and Special Collections work routines Applies knowledge of copyright law and Copley Library/USD copyright policies Ability to manage and prioritize multiple tasks and projects, working cooperatively with others or independently. Ability to train, supervise, and evaluate student workers Strong service orientation and problem-solving skills Ability to handle analytical and detailed work Ability to work with sensitive and confidential information in an appropriate manner Has excellent interpersonal, oral, and written communications skills Demonstrates a commitment to continuous learning especially related to archives, records management, and digitization Enforces and follows Copley Library and University policies
  Posting Salary:	$19.78 - $29.41 per hour; Excellent Benefits The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
  Special Application Instructions:	Resume and Cover Letter Required Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.
  Additional Details:	Hours: 37.5 hours per week Closing date: Open until filled Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed. The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community. The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.

• About the company

  The University of San Diego is a private Roman Catholic research university in San Diego, California.

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