• Job Description

  Req#: 25003907

  Job Description

  Responsible to: Technical Programme Manager, ICT Projects, Technical Project Manager, ICT Projects

  JOB PURPOSE

  The post-holder will report directly to the Technical Programme and Project Manager and will be required to work effectively with senior staff across the directorate and EA.

  The Assistant Technical Project Manager will be responsible for assisting in the delivery of ICT projects through the full project life cycle. They will liaise with internal and external stakeholders to monitor project progress and provide oversight to ensure projects are completed promptly and within budget.

  Being an ICT specialist means the postholder is expected to keep pace with ICT trends and developments.

  MAIN DUTIES AND RESPONSIBILITIES

  • Support the Technical Programme & Technical Project Managers to ensure all deliverables within the Project Delivery function are managed effectively, efficiently and within budget.
  • Working closely with Business Users, other ICT Services, project staff and ICT technical teams to develop and enhance business processes, drive improvement and ensure delivery of key business and systems projects.
  • To work closely with Project Delivery and Business Analyst team members to ensure that all project requirements, deadlines, and schedules are on track. Assist with submitting project deliverables and preparing status reports
  • Identifying opportunities for process improvement to improve quality, efficiency and/or value to support ICT projects in achieving the strategic and operational objectives of the directorate.
  • Manage risks that may arise within their area of responsibility and develop controls to mitigate them, ensure any risks or issues are escalated appropriately before they develop into an issue.
  • Work closely with the PMO and Head of Project’s to ensure that all project deliverables conform to the PM framework.
  • To assist with the development of process documentation, business cases and procurement documentation to support the Business in achieving the strategic and operational objectives of their directorate.
  • To assist with gathering and understanding requirements, development and management of requirements and functional testing.
  • To assist with the writing of functional specifications and use cases, including detailed user and data requirements.
  • Support the Technical Programme & Technical Project Managers with the preparation for, attendance at and actions arising from meetings as required.
  • Liaise with internal and external stakeholders across all EA Directorates as required.
  • Operate with EA’s strategic direction, relevant legislation, industry best practice and other public sector policies and guidance at the core of delivery. Contribute to emerging developments as required.
  • Provide cover for the Technical Project Managers when required.
  • Be responsible for controlling and managing ICT project work packages.
  • To assist with Project Planning, including test plans, cut-over plans, and training plans.
  • Provide the Technical Programme & Technical Project Managers with project management support as required.
  • Monitor project tasks, actions and keep track of, and report on project progress to Technical Programme Managers, Technical Project Managers and stakeholders.
  • Maintain and manage project documentation including project plans, status reports, minutes, RAID logs on behalf of the Technical Programme & Project Managers
  • Complete any tasks assigned by the Technical Programme and Technical Project Managers in an efficient and timely manner
  • Develop ICT training and handover materials for ICT Support and EA staff.
  • To ensure that systems/services are delivered efficiently and effectively through the associated responsibilities and meets the needs and standards expected of a leading public service organisation.
  • To promote the corporate vision, values and culture of EA as a single regional organisation, in all processes linked to maintenance, development and implementation of their element of project assignment.

  This job description is intended to indicate the broad range of responsibilities and requirements of the post. It is neither exhaustive nor prescriptive. EA reserves the right, in consultation with the post-holder, to amend the job description to meet the changing needs of the organisation.

  In addition to the above, the post-holder will, in accordance with Section 75 of the NI Act (1998), be expected to promote Good Relations, Equality of Opportunity and pay due regard for equality legislation at all times.

  To view the summary of terms and conditions for this post, click here .

  PERSON SPECIFICATION

  NOTES TO JOB APPLICANTS

  1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant. 2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise. 3. The stage in the process when the criteria will be measured is outlined in the table below. 4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form. 5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role. 6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

  Section 1 - Essential Criteria

  The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.

  Factor	Essential Criteria	Method of Assessment
  Qualifications/ Experience	Hold a an HNC or above or an equivalent qualification relating to Business Administration, Management or Information Technology and have two years’ demonstrable experience working in the field of Project Management; OR Have four years’ demonstrable experience working in the field of Project Management. Have demonstrable experience of working to deadlines and multiple tasks simultaneously, where you have made an impact within your role. Have demonstrable experience of Project Management techniques including the ability to plan, prioritise and deliver high quality outcomes. Have demonstrable experience of building and maintaining successful working relationships with internal and external stakeholders.	Shortlisting by Application Form
  Knowledge	Demonstrable knowledge of MS office applications such as Excel, Databases, PowerPoint, Visio used for documenting and reporting.	Shortlisting by Application Form
  Other	The successful candidate will be required: to have access to a suitable vehicle (appropriately maintained and insured for Education Authority business) that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion; OR be able to provide sufficient information on the application form that will satisfy the employer that he/she has access to an appropriate alternative form of transport that will enable them to carry out the mobility requirements of the post in an efficient and effective manner and thus meet this essential criterion.	Shortlisting by Application Form

  Section 2 - Essential Criteria

  The following are additional essential criteria which will be measured during the interview/selection stage in line with EA’s Game Changing People Model.

  Factor	Essential Criteria	Method of Assessment
  Knowledge	Knowledge of Project Management tools and associated Project documentation.	Interview
  Skills/ Abilities	In line with EA’s Game Changing People Model we will look for evidence of: Proven effective decision-making and problem-solving skills Excellent oral and written communication skills Ability to successfully manage multi-priorities in a fast-paced and changing environment Strong collaborative skills to build genuine and productive relationships with internal & external stakeholders A customer focused passion for creating solutions with a positive attitude to implementing improvements/change	Interview
  Values Orientation	Evidence of how your experience and approach to work reflect EA’s ethos and values. You will find information about our Values here .	Interview

  Section 3 - Desirable Criteria

  Some or all of the desirable criteria may be applied by the Selection Panel in order to determine a manageable pool of candidates. Desirable criteria will be applied in the order listed. You should make it clear on your application form how, and to what extent you meet the desirable criteria, as failure to do so may result in you not being shortlisted.

  Factor	Desirable Criteria	Method of Assessment
  Qualifications	Hold a recognised Project Management Qualification e.g. Prince2 Practitioner, APM etc	Shortlisting by Application Form

  Our Values

  
  Through the selection process we will also seek evidence that the personal values of candidates align with those of the EA. This will include evidence of commitment to equality and excellence in service delivery. These reflect our aim which is to meet the needs of all our children and young people equally, removing barriers to learning and ensuring equality of access to excellent education services so that every child can develop to his or her full potential.

  DISCLOSURE OF CRIMINAL BACKGROUND

  The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’.

  In the event that you are recommended for appointed to a post that involves ‘regulated activity’, the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate. Details of how to make payment will be sent to you at the pre-employment stage.

  Further information can be accessed at NI Direct or the Department of Justice.

  APPLICANT GUIDANCE NOTES

  To view the applicant guidance notes, please click here .

  To learn about the many great benefits of joining the Education Authority, click here

  The Education Authority is an Equal Opportunities Employer.

• About the company

  The Education Authority is a non-departmental body sponsored by the Department of Education in Northern Ireland.

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