• Job Description

  Req#: 1034347
  !*!

  Job title: Assistant Trustee Secretary

  Location: Frimley. We offer a range of hybrid and flexible working arrangements – please speak to your recruiter about the options for this particular role.

  Salary: £40,000 + Dependant on Experience

  What you’ll be doing:

  • Responsibility for providing BAE Systems pension schemes with high quality governance and scheme management services
  • Interacting with the Scheme Secretary, the Head of Trustee Services, Scheme Managers, Trustee Executives, other Pensions and Reward colleagues and Company Secretariat to effectively and efficiently:
  • Plan, arrange and facilitate all Trustee Board and sub-committee meetings; any ad hoc or joint working groups or associated meetings. Prepare and distribute meeting packs, take and distribute minutes, provide subcommittee summaries for consideration at the Boards
  • Prepare written resolutions of the Trustee and arrange execution of Deeds; co-ordinating with legal advisers
  • Support the Secretary and Head of Trustee Services to ensure all BAE Systems pension schemes are compliant with all legislation and regulation (including requirements of Company law relating to Trustees)
  • Deliver services as required by the Secretary and Secretarial services as set out in the Trustee plc agreement
  • Maintain oversight of statutory books, records and accounts for Trustee Company including submissions required to Companies House, within deadlines stipulated
  • Deal with all formal correspondence on behalf of the Trustee
  • Ensure adherence to all Company Law requirements associated with terms of appointment and decision making
  • Contribute to the continuous improvement philosophy

  Your skills and experiences:

  Essential

  • Experience of managing Trustee Boards and Pension Schemes
  • Pensions Industry knowledge and experience (DB)
  • Proven minute taking to professional standard

  Desirable

  • Experience of attending Trustee Boards and sub-committees in role as Secretary to the Trustee

  Benefits:

  You’ll receive benefits including a competitive pension scheme, enhanced annual leave allowance and a Company contributed Share Incentive Plan. You’ll also have access to additional benefits such as flexible working, an employee assistance programme, Cycle2work and employee discounts – you may also be eligible for an annual incentive.

  The Head Office Pensions team:

  Acting as assistant Secretary to the Boards of Trustees of the Company’s UK pension schemes, this role is vital in delivering high-quality governance and scheme management services to our DB pension arrangements and associated forums.

  This will help to ensure the smooth running of meetings, minute taking and appropriate trustee support. Co-ordinating with the scheme managers within the team, this is a great opportunity to develop and learn more about in house pensions.

  Why BAE Systems?

  This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome candidates from all backgrounds and particularly from sections of the community who are currently underrepresented within our industry, including women, ethnic minorities, people with disabilities and LGBTQ+ individuals.

  We also want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

  We welcome applications from all suitably qualified people, who are BAE Systems employees and have been in their current role for 12 months or longer.

  Please be aware that many roles working for BAE Systems will be subject to both security and export control restrictions. These restrictions mean that factors including your nationality, any previous nationalities you have held, and your place of birth may limit those roles you can perform for the organisation.

  Closing Date: 5th February 2024

  We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

  #LI-AG1

• About the company

  76667 BAE Systems plc is a British multinational arms, security, and aerospace company.

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