• Job Description

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  The Assistant Vice President of Facilities provides leadership and oversight of the planning and operations of University facilities, including both owned and leased facilities.u00A0 As a steward of University assets, the person in this position oversees the outsourced integrated facilities management services provider, including maintenance, repair, cleaning, grounds management, moving services and event support.u00A0 The AVP ensures that the contractor adheres to specifications and maintains facilities standards and policies.u00A0 The AVP leads projects to a successful completion by engaging with staff and contractors to resolve problems and achieve goals. He/she manages the inventory of University space use and works with University academic, administrative, residential life, and co-curricular departments to optimize use.u00A0 He/she serves as a resource to the campus community on facilities-related issues. The AVP manages the Manager of Facilities and Senior Project Manager. The person in this position provides supervision and direction to consultants and student staff as needed.u00A0

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  The AVP provides leadership in planning, prioritizing, and carrying out capital projects at Suffolk University.u00A0 The AVP is responsible for monitoring the state of the Universityu2019s facility assets and for compiling, reviewing, and prioritizing campus construction, renovation, and infrastructure investment projects.u00A0 The incumbent develops and manages the annual capital budget and multi-year capital plan. The AVP is responsible for managing construction, renovation, and infrastructure investment projects so they are carried out on schedule and within budget while assuring that University management and affected stakeholders remain informed about project status.u00A0

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  The AVP serves as Chair of the Suffolk University Advisory Committee on Campus Planning and Space Administration.u00A0 In this role, he/she provides options to implement strategic plan initiatives, works with stakeholders from across the campus community, develops and carries out University space utilization guidelines, oversees the Committeeu2019s review of space usage proposals to facilitate decision-making, and ensures that space planning decisions are coordinated with construction and renovation activities.u00A0 The AVP works closely with the Universityu2019s External Affairs Office and the Office of Conferences and Events on an ongoing basis.

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  The AVP develops, implements and monitors all facilities budgets related to operations, capital, and utilities.u00A0 The AVP m anages the purchase of utilities in conjunction with the Department of Campus Services and develops and implements energy conservation and sustainability programs.u00A0 The AVP manages the Universityu2019s parking program.u00A0u00A0 He/she manages surplus furniture inventory and coordinates moves in existing University spaces.u00A0 He/she proactively m onitors, tracks and provides regular reports on all operations activities and issues.u00A0

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  The AVP leads campus sustainability efforts, including serving as chair of the University Sustainability Committee.u00A0 He/she also serves as a member of the Incident Support Team.

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  The AVP provides strong leadership and management, promotes a culture of teamwork, transparency and openness, and supports continuous improvement.u00A0 He/she will also foster a culture of superior performance, customer service, accountability and integrity.

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  Primary Responsibilities:

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  O perations and Maintenance

  Oversee and direct the contractor responsible for integrated facilities management services, including preventative maintenance, repairs, cleaning, grounds, snow removal, event set up, moving and minor improvement projects.u00A0 Ensure all terms and conditions of the service agreement are met and the campus is maintained to the prescribed level.u00A0 Monitor cost and expenses.u00A0 Inspect buildings at regular intervals and solicit views and opinions from the community. Maintain relationship with facilities management of neighborhood buildings, lessees, and lessors. Lead the development of facility standards. Serve as primary on-call campus representative for facilities operational issues.u00A0 Manage the Manager of Facilities.u00A0

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  Capital Investment Management

  Continuously monitor the state of the Universityu2019s owned and leased facilities by means of ongoing inspections in conjunction with the Universityu2019s outsourced integrated facilities services provider, conducting periodic facility condition assessments, and working closely with academic, administrative, residential housing, and co-curricular leadership to understand their needs for use of physical assets.u00A0 Lead the development of long-term plans for construction and renovation of University facilities and help to establish priorities for spending on capital projects.u00A0 Develop and manage the multi-year capital plan components for construction, renovation, and infrastructure investments

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  Design and Construction

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  Work with administration and affected constituencies to develop specific programs/projects, develop specifications and RFPs for construction, engineering and design services from major building projects to minor renovations.u00A0u00A0 Maintain knowledge of applicable regulatory codes and provide guidance and information during the development of departmental business plans that involve construction or renovation efforts.

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  Plan, coordinate, and carry out construction, renovation, and infrastructure investment projects involving University facilities, including directing and overseeing planning and construction efforts and the work of planning/design/architectural, construction management and other external firms that the University engages to assist with capital projects.u00A0u00A0u00A0u00A0 Acquire city and state approvals required for all new construction and renovation of existing facilities.

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  Monitor progress of individual projects according to plan, identifying and coordinating resolution of issues, reporting progress and escalating problems when necessary.u00A0u00A0 Communicate project status updates to stakeholders.u00A0 Ensure projects are completed on time, within budget, and in a manner that meets the needs of customersu2019 and the University. Manage Senior Project Manager of Design and Construction.

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  Campus Planning and Space Administration

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  Serve as Chair of the Suffolk University Advisory Committee on Campus Planning and Space Administration.u00A0 Oversee the intake of proposals and requests and manage the Committeeu2019s review to generate solutions and resolve issues.u00A0 Ensure campus floorplans, facility usage charts and CAD system are always functional and up to date. Provide reports and guidance relating to current and projected space usage. Administer the Guidelines for Space Allocation, ensuring that all space changes throughout the University adhere to the policy.

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  Budget and Finance

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  Develop annual operations, capital, and utilities budgets.u00A0 Monitor and report on monthly expenses.u00A0 Review and approve invoices, construction change orders and budget transfers.u00A0 Recommend changes to the budget required to sustain campus facilities at desired level.u00A0 Develop and manage the Campus Services/Facilities component of the multi-year capital plan. Work closely and collaboratively with the Budget Office.

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  Sustainability

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  Develop, implement and manage the University Sustainability program including; energy conservation/renewable sources, waste reduction/diversion, and engagement on campus. Develop and communicate the University Sustainability Plan.

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  Utilities

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  With the Director of Campus Services, lead the relationship between the Purchasing and Facilities Departments to procure and contract at the best possible price the electricity, steam, and natural gas supply for all campus facilities.u00A0 Interface with other service providers, steam, and water/sewer, to ensure adequate reliable resources to the campus.u00A0 Work with the Business Office to ensure all utility invoices are paid in a timely manner.u00A0 Track usage and cost monthly by building.u00A0 Determine intervention strategies for facilities showing extraordinary high usage of any utility.

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  Administration

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  Manage University parking program and surplus furniture inventory.u00A0 Coordinate moves in existing University spaces.u00A0 Serve as a member of the Incident Support Team. Formulate operating policies and procedures to provide for organizational efficiency and consistency throughout the department.u00A0 Ensure department webpage is current and accurate.u00A0 Monitor production of signage and wayfinding systems.u00A0 Ensure record management system purposes is maintained. Ensure administrative practices conform to University standards .u00A0 Other duties as required.

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  Requirements/Qualifications:

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  u25CF Bacheloru2019s degree in engineering, architecture or related field required

  u25CF Masteru2019s degree preferred

  u25CF Ten years of relevant experience required

  u25CF Experience working in higher education facilities operations highly desirable

  u25CF Demonstrated experience in financial management, technical operations, facility operations and construction management

  u25CF Must be committed to providing the highest level of customer service and responsiveness

  u25CF Demonstrated experience working in a high volume, deadline oriented customer focused environment with attention to anticipating problems, setting and adjusting priorities

  u25CF Proven ability to work independently and as part of a team

  u25CF Strong computer skills including: MS Office (Word and Excel), Outlook

  u25CF Must be creative and proactive.u00A0u00A0 Must have ability to manage multiple projects simultaneously and handle difficult situations with experience in conflict management.

• About the company

  Suffolk University is a private research university in Boston, Massachusetts. With 7,560 students, it is the eighth largest university in metropolitan Boston. It is categorized as a Doctoral Research University by the Carnegie Classification of Institutions of Higher Education.

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