The San Diego County Clerk of the Board of Supervisors has a current opening for

BOARD ASSISTANT

Board Assistants work in the department of the Clerk of the Board of Supervisors and handle a high volume of customer interactions, respond to queries by elected officials, County staff, the public and media. Board Assistants use a variety of automation systems and perform a variety of office duties, such as typing, filing, and distributing documents. Board Assistants must exercise independent judgment and must maintain a working knowledge of current relevant laws, regulations, and procedures as well as the ability to properly apply them.

Board Assistants coordinate and perform tasks of moderate difficulty, which require independent judgment, and a working knowledge of codes, rules and procedures pertaining to the unit and hearing boards; process and maintain Board records and files; provide County government related information to the Board of Supervisors, County employees, other governmental agencies, and the public.

Board Assistants must adhere to the highest standards of customer service, timeliness, productivity and accuracy in their work.

IDEAL CANDIDATE

The ideal candidate must demonstrate strong teamwork, collaboration and communication skills. Success in this position requires follow through on commitments, personal accountability, and the ability to effectively manage pressure from deadlines and customers. All Board Assistants carry out the mission of the Clerk of the Board, which is, "the Clerk of the Board of Supervisors department promotes integrity in government administration through transparency, equitable access, and exceptional customer service."

Click here to view the complete Board Assistant job description .

HIRING PROCESS AND TIMELINE

The timeline for this recruitment is outlined below.

Job Offer and Background Process begins after the interviews. Note: Current County employees may be excluded from additional background screening.
Pre-employment Medical Screening: Approximately 3 days following successful background investigation results.
Anticipated Start Date: Start date will be based upon successful completion of medical screening or other mutually agreed upon date.

If you are not selected for this interview process, you may have the opportunity to compete for future vacancies.

Placement on the Board Assistant eligible list does NOT guarantee that all candidates will be contacted by the department hiring manager for interviews.

MINIMUM REQUIREMENTS

Two (2) years of office experience, processing and maintaining records and files, handling high volume phone and counter contact, and using various automation systems.

Note: An associate's degree or equivalent from an accredited U.S. college or university, or a certified foreign studies equivalency may substitute for the experience listed above.

Please attach a copy of your college diploma, certificate, transcripts or foreign equivalency report to your application. Previously submitted documents need not be re-submitted.

OTHER REQUIREMENTS

Must be a U.S. citizen to serve as a U.S. Passport Agent. Some positions may be required to perform notary services. Any expenses associated with performing notary services for the County will be incurred by the County of San Diego.

CONDITION OF EMPLOYMENT

As part of the County of San Diego’s pre-employment process, prospective candidates will undergo a background check (including fingerprinting) and a pre-employment medical screening prior to beginning County employment. Additional types of background investigations may be conducted based on the job-related activities of the position. Current County employees may be excluded from this process.

EVALUATION

The names of qualified applicants will be placed on a six (6) month eligible list based on scores received during the evaluation of information contained in their employment and supplemental application. Please ensure all information is complete and accurate as the responses you provide on the supplemental application form will be reviewed using an automated evaluation system. If you are successful in the initial screening process, your application will be reviewed individually to confirm that the information you provided is accurate and qualifying.

Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of a job, on a case-by-case basis.

The Department of Human Resources removes personally identifiable information from all recruitments. This practice, called Blind Applicant Screening, hides a candidate’s personal information that could influence or bias a hiring decision. Personal information includes name, phone number, address, gender, age and race. This process helps contribute to a fair and equitable selection process leading to a more diverse and inclusive workforce.

The most highly qualified candidates, based on the evaluation results, will be referred for an interview. Be sure to include your experience in meeting the minimum requirements in both the Work Experience section and the Supplemental Questionnaire section of the Application.

Resumes will not be accepted in lieu of the application Work History and/or supplemental questionnaire.

As an employer of over 19,000 employees, the County of San Diego is an organization committed to veteran hiring, retention, and professional development. We recognize the contributions and sacrifices made by our veterans and value the unique expertise and leadership qualities they bring to our workforce. We strive to provide veterans with the resources and tools necessary to maximize their employment opportunities, and to assist veterans with their transition into civilian life by applying the valuable skills, knowledge and training acquired in service to positions and career paths at all levels within our large organization. Click on the resource links below to learn more about how the County of San Diego supports its veterans.

Veteran’s Preference Policy The County of San Diego offers preferential credits for military service to assist qualified applicants in transitioning from military to civilian careers with the County of San Diego.

Military Skills Translator Do you need assistance translating your military experience into civilian experience? This tool can help!

The County of San Diego and its employees embrace the vision of: a just, sustainable, and resilient future for all. Our values include: integrity, equity, access, belonging, excellence, and sustainability. Each of which are infused throughout our operations. While also embracing a mission of strengthening our communities with innovative, inclusive, and data driven services through a skilled and supported workforce. Click here for more information on our Strategic Plan (sandiegocounty.gov) as well as our commitment to serve everyone, to build a Framework for the Future that will create a County that works for all.

Under California Government Code Sections 3100 - 3109, public employees are designated as disaster service workers. The term "public employees" includes all persons employed by the state or any county , city, state agency, or public district. Disaster service workers are required to participate in such disaster service activities as may be assigned to them by their employer or by law.

The County of San Diego is committed to valuing diversity and practicing inclusion because our diverse workforce is our greatest asset and our customers are our number one priority.

Board Assistant-24290011

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