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Bookkeeper & Admin Assistant
7 days agoWhat's your preference?
Job Description
- Req#: 4W205c4NBFl3
- Manage accounts payable and receivable, invoicing, and reconciliation.
- Close books monthly without oversight; ensure timely and accurate reporting.
- Process payroll via Gusto and manage subcontractor payments.
- Track budgets and expenses for multiple construction projects.
- Maintain up-to-date financial records and support preparation for tax filings and audits.
- Manage U.S. sales tax tracking and payment across states.
- Maintain and organize financial documentation digitally.
- Coordinate internal operations, including vendor communication and supply management.
- Support resource allocation, scheduling, and digital file management.
- Track client communications and assist with scheduling meetings or site visits.
- Support HR tasks such as onboarding, employee recordkeeping, and timesheet management.
- Minimum 7 years of professional bookkeeping experience, including at least 1 year with U.S.-based companies.
- QuickBooks Online Certified Advisor required.
- Experience in the construction industry and familiarity with tools like Buildertrend, CoConstruct, Procore, Materio, or Houzz Pro.
- Strong understanding of U.S. sales tax and compliance standards.
- Proven experience closing books independently on a monthly basis.
- Proficient with Gusto for subcontractor and payroll management.
- Excellent spoken and written English communication skills.
- Strong technical aptitude with a tech-forward and AI-literate mindset; always looking for workflow improvements.
- Self-starter with excellent problem-solving skills and the ability to work without micromanagement.
- Comfortable in client-facing roles, especially within design-build or professional services environments.
- Experience with Shopify or e-commerce platforms is a strong plus.
- Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred.
- Competitive salary commensurate with experience.
- Opportunities for professional development and growth.
- Collaborative and supportive work environment.
Job Title: Bookkeeper & Admin Assistant
Company: Confidential Residential Design-Build Firm
Location: Remote
About Us:
We are a family-owned and operated residential design-build firm with over 30 years of experience in the Pacific Northwest and beyond. Our team specializes in creating bespoke residences that reflect our clients' visions, with a commitment to quality, integrity, and craftsmanship. Our seamless design-build approach ensures projects are executed from concept to completion with exceptional attention to detail.
Position Overview:
We are seeking a highly experienced, tech-forward, and self-directed Bookkeeper & Admin Assistant to support the financial and operational functions of our growing firm. The ideal candidate will have deep expertise in U.S.-based bookkeeping, especially within the construction industry, and be comfortable managing both financial and administrative workflows independently in a remote setting.
Key Responsibilities:
Administrative Support:
Required Qualifications:
Education:
Benefits:About the company
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