Description

JOB STATEMENT: Process cellar work orders, analyze, and maintain tracking of all bulk wine inventories at all locations in order to maintain appropriate regulatory compliance for winery operations.

Essential Duties:

• Process all cellar work orders on a daily basis for all facilities
• Manage inventory records for all bulk wine, barrels, and food-grade ingredient inventories
• Manage, document, and reconcile bulk wine book inventory with physical inventory
• Enter and approve bulk wine shipping and receiving into scale house software when needed
• Verify, enter, and track all purchased bulk wine
• Document, reconcile and enter all bottling/ case good inventory
• Verify, maintain and ensure wine meets all state and federal specifications and regulations
• Backup for scale house support for receiving and shipping of bulk wine
• Backup for cellar compliance support
• Provide support in month end closing process
• Assist with crush data information
• Daily, weekly, monthly reconciling of various reports
• Answer internal and external customer questions related to compliance issues
• Assist in government reporting
• Research any state and federal requirements
• Maintain and support CCOF certification
• Assist and prepare internal audits for all facilities
• Follow guidelines and procedures in order to ensure ISO certification
• Periodic auditing of Wine Makers Database documentation and record keeping
• Assist with any general administrative tasks, projects and/ or additional duties assigned by a supervisor/ manager
• Create new and update existing SOP’s, forms, reference materials, etc
• Facilitate New Employee Training
• Filing and archiving
• Maintain general housekeeping and all filing in a timely manner

JOB REQUIREMENTS:

Education/Experience:

• 2-3 years of experience in general office procedures
• Regulatory experience in the wine industry
• Attention to detail, excellent organization, and professionalism
• Problem solving and critical thinking
• Strong analytical skills
• Excellent verbal and written communication skills
• Works well under pressure/ excellent time management skills
• Team player/ willing to help on various projects

Knowledge of:

• Intermediate knowledge of Microsoft Office including Excel, Word, and Outlook
• Working independently and multi-tasking

Ability to:

• Create on-demand reports for senior management
• Represent the company in a professional manner
• Work under pressure and meet deadlines
• Manage multiple priorities/ projects
• Manage one’s own time, prioritize responsibilities, keen sense of urgency when necessary
• Proactively communicate regarding prioritization of workload, ask questions when assignments aren’t clear or missing information and/ or when unable to meet requested deadline(s)
• Take on multiple projects simultaneously and see them through completion
• Proactive, takes initiative, uses available resources to problem solve
• Work independently and multi-task while maintaining accurate and thorough records
• Work overtime, weekends, and/ or to cover additional shifts as needed
• Work 6-7 days a week during the Crush Season (July-October)
• Work any shift and/ or make a change in hours at the Supervisor/ Manager’s request with a 72-hour notice
• Be a team player/ willing to help on various projects

PHYSICAL REQUIREMENTS:

• Frequent forward reach
• Frequent sitting

Qualifications