• Job Description

  Req#: R157957

  Please Note: If you are a current Algonquin College employee, apply to this job via the Workday application.

  Department:

  Registrar (Krista Pearson)

  Position Type:

  Full-Time Support

  Salary Range:

  $31.18-$36.13-Hourly

  Sc heduled Weekly Hours:

  36.25

  Anticipated Start Date:

  November 20, 2023

  Length of Contract:

  n/a

  Posting Information

  Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first consideration.

  Posting Closing Date:

  October 2, 2023

  Please note: jobs are posted until 12:01 am on the job closing date.

  Job Description:

  ***Please note that applicants must submit their application by the evening before the closing date mentioned above. The posting closes at 12:01am on the morning of the closing date***

  Reporting to the Registrar, the Business Operations Officer coordinates the business operations of the Registrar’s Office including financial operations, human resources, special projects, and administration support. Working as a key member of the Business Operations team alongside the Administrative Assistant to the Registrar, Special Events Coordinator, and the Senior Officer – Perth Campus, the incumbent will work closely with Registrar’s Office staff and administration.

  The Business Operations Officer work is organized into three main categories:

  • Budgetary Responsibilities

  • Human Resources and Payroll Responsibilities

  • Business Operations Liaison and Special Project Responsibilities

  The Business Operations Officer is responsible for monitoring, reconciling revenue and expense accounts and analysis of all cost centres in the Registrar’s Office including the preparation of financial forecasting for special projects and any Ministry financial reports and statements. The incumbent assists with the coordination and development of the operating budget, the year-end process and provides financial and analytical support to the departments within the Registrar’s Office. The incumbent is the contact for all processes under the Timekeeper and Budget Officer functions in Workday and Adaptive Planning.

  The Business Operations Officer is also responsible to delegate and oversee the work of part-time staff in the Business Operations office, as applicable. The incumbent coordinates and oversees all procurement processes; oversees the part-time payroll and monitors all students employed through CSEP as well as any other students hired through college funding programs; and makes recommendations for improved efficiencies and effectiveness for all business operations in the Registrar’s Office.

  The incumbent is responsible for the coordination of formal and informal orientation activities on departmental practices for all new full-time and part-time staff in the Registrar’s Office including training and providing guidance to managers and senior officers on Workday, Adaptive Planning and related departmental policies and procedures. The incumbent provides orientation on the payroll process for all new staff. The incumbent plays a key role in the effective operations of the Registrar’s Office and acts as liaison for all Registrar’s Office departments, by attending Finance Working Group and the Timekeepers Group meetings.

  Required Qualifications:

  • Minimum 3-year diploma/degree in business administration with a major in accounting or finance (or related). A second major or qualifications in Human Resources would be an asset.

  • Minimum of three (3) years related experience, preferably in post-secondary education.

  • Additional Training related to Continuous Improvement and Change Management preferred.

  Additional Requirements and Expectations:

  • Demonstrated human resource experience; this position requires prior people management experience, experience working with unionized environments;

  • Excellent communication and interpersonal skills;

  • Experience in analysis of human resources research and flow charts;

  • Experience with producing and creating budgets, forecasting budgets, reviewing revenues and expenditures, and preparing Ministry reports;

  • Experience tracking revenue/expense and reconciliation accounts using detailed templates for reporting to Ministry and other sources of funding;

  • Experience in Finance and Human Resources;

  • Advanced level skill using MS office products - Excel, word, and Outlook;

  • Experience creating and updating complex, formula-driven spreadsheets, including graphs, charts;

  • Experience working as a team lead and in a group environment;

  • Experience in an educational/government/human resource setting;

  • Experience in a “high demand” and deadline-oriented setting;

  • Experience with the Freedom of Information Act.

  *This position is paid at Payband G

  *Vacancy is for P00699

  *Schedule is for Monday to Friday 8:30am to 4:45pm

  This position may be eligible for flexible work arrangement in conjunction with the College's Flexible Work Arrangement policy: HR26 | Corporate Policies (algonquincollege.com) with on-site work at the Ottawa campus.

  This position is subject to the terms of the Support Staff Collective Agreement: https://www.algonquincollege.com/hr/files/2019/04/2018-2022_college_support_ft.pdf

  Algonquin College values diversity and is an equal opportunity employer. We offer an inclusive work environment and encourage applications from all qualified individuals. If you require accommodation during the recruitment process please contact the Human Resources department at humanresources@algonquincollege.com. While we thank all those who apply, only those to be interviewed will be contacted.

• About the company

  7593861 Algonquin College of Applied Arts and Technology is a publicly funded English-language college located in Ottawa, Ontario, Canada.

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