• Job Description

  Req#: 5269742

  Open Until Filled

  PRIMARY PURPOSE:

  Provide clerical support to ensure the effective and efficient operation of the Career and Technical Education Department while performing all major responsibilities and maintaining accurate, current and confidential records.

  QUALIFICATIONS:

  Minimum Education/Certification:

  Two years of successful experience in a similar position preferred

  Minimum > 40 WPM typing test

  Special Knowledge/Skills

  Work effectively and collaboratively with students and school personnel

  Follow written and/or oral directions and exercise good judgment

  Work under pressure and be flexible

  Work independently as well as in a team setting

  Work independently without direct guidance and supervision

  Possess basic knowledge of accounting procedures

  Use software to develop spreadsheets, databases and financial applications

  Maintain accurate and auditable records
  Knowledge of school district organization, operations, and administrative policies

  Work Conditions:

  Tools/Equipment Used: Standard office equipment including personal computer and peripherals

  Posture: Prolonged sitting and standing; bending/stooping, pushing/pulling, and twisting

  Motion: Repetitive hand motions including keyboarding; reaching

  Lifting: Lifting and carrying (50 to 70 pounds)

  Environment: Must be able to work with frequent interruptions and maintain professional demeanor under stress; must have problem-solving skills; occasional prolonged hours and irregular hours; business casual and/or professional dress required

  Travel: Infrequent district-wide travel

  Regular attendance is an essential function

  Minimum Experience:

  Experience with the student management system i.e. Skyward experience- preferred

  Experience with the management system i.e. PeopleSoft experience- preferred.
  Two or more years of successful experience in a similar position

  MAJOR RESPONSIBILITIES AND DUTIES:

  1. Assist Director of Career and Technical Education with all correspondence.
  2. Assist in the preparation of CTE data for administration and district personnel.
  3. Maintain accurate records for financial details in regards to budgetary items and expenditures.

  1. Prepare forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.
  2. Work with district personnel to accurately report receipt/delivery of items ordered and communicate appropriate personnel when items invoiced but not received.

  1. Organize meetings, trainings, and/or special events.
  2. Maintain accurate staff development records and prepare materials for staff development programs
  3. Assist CTE Director with certification data records and scheduling of student certification exams.
  4. Assist CTE Director with state and federal programs/grants and data collection.
  5. Insure compliance with financial, legal and administrative requirements associated with grants, special programs, laws, and Board policy.
  6. Assist CTE Director with the input of CTE data in the student management system i.e. Skyward as needed.
  7. Maintain a regular filing system as well as a system for confidential student and staff information.
  8. Assist with CTE news and information that may be shared on web page and/or social media sites with accurate and updated information in regards to career and technical education.
  9. Greet campus students, guests, answer phones, route messages, and set up appointments for the Director of CTE as needed.
  10. Maintain confidentiality of information.
  11. Follow district safety protocols and emergency procedures.
  12. Perform such other tasks and accepts such other responsibilities as may be assigned.
  13. Comply with state, district, and school regulations and policies for classroom teachers including the Texas Educator Code of Ethics.

• About the company

  Amarillo Independent School District is a school district that is based in the city of Amarillo, Texas, United States.

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