• Job Description

  Req#: C9362-24-1095?language=en&page=71&sort=publicationDateDesc

  Job summary

  An opportunity has arisen for a Clinical Audit Administrative Assistant to join the Stockport NHS FT clinical audit team. The team supports clinical and non-clinical teams within the Trust with the facilitation of clinical audits, projects and with the development and supply of health care documents.

  The office assistant will be one of three and the roles involve the location and transporting of patient case notes, the printing and delivery of health care documents, inputting data to various computer systems, diary management, minute taking, administration of clinical audit forums and general office administration.

  There are physical elements to the role and therefore the post holder needs to be mobile and in good health.

  The post requires data input to various computer systems; requiring speed and accuracy, updating Excel spreadsheets and documentation using Word software.

  The post holder is required to have a positive, can do approach to their work and will be required to work on their own initiative as well as being a team player.

  Main duties of the job

  The post supports team members with diary management, consumable ordering, attendance recording, arranging meetings, booking rooms, coordinating and taking minutes at various meetings, the retrieval and distribution of case notes to and from departments or located in the Evolve system. Data input, updates to documents templates and printing clinical documentation. Speed and accuracy are both required for this role.

  An assistant may be required to be responsible for one of the work areas but will be trained on other aspects to allow for cover & flexibility within the team.

  About us

  We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

  We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

  We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

  If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

  We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

  Benefits we offer to you:

  • Between 27-33 days of annual leave plus bank holidays
  • NHS pension scheme membership
  • Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
  • NHS Staff discounts
  • Cycle to work scheme
  • Salary finance - for loans, savings, budget planning and tips on managing debt
  • Stockport Credit Union- for local financial advice

  Date posted

  23 October 2024

  Pay scheme

  Agenda for change

  Band

  Band 2

  Salary

  £23,615 a year per annum

  Contract

  Permanent

  Working pattern

  Full-time, Flexible working, Home or remote working

  Reference number

  362-A-24-6694180

  Job locations

  Stepping Hill Hospital

  Stockport

  SK2 7JE

  
  

  Job description

  Job responsibilities

  Main Duties and Responsibilities

  Responsible to the Clinical Audit Manager, the post-holder will provide support as required to the Clinical Audit Department and personal assistance to the Clinical Audit Managers.

  The responsibilities of the post include supporting team members with diary management, consumable ordering, attendance recording, arranging meetings, updating records pre and following clinical audit & quality forums, booking rooms, coordinating and taking minutes at various meetings, the retrieval and distribution of case notes to and from departments or locating in Evolve. Data input, updates to documents templates and photocopying of clinical documentation.

  An assistant may be required to be responsible for one of the work areas but will be trained on other aspects to allow for cover & flexibility within the team.The team work to deadlines which must be met in order to deliver the Key targets for the Trust.

  Communications

  • Provide reception duties including managing telephone and mail communications.
  • Attend regular monthly team meetings.
  • Maintain effective communication within and outside of the Department.
  • Maintain & update microsite
  • Build relationships with Trust staff in Medical records & wards when collecting or delivering item

  Planning and organising

  • Retrieve and distribute case notes using the hospital PAS system.
  • Organise rooms and support planning of meetings/CA events
  • Keeping accurate records for various work areas.
  • Prioritise case note requests.
  • Prioritise and organise your workload dependent upon demands and deadlines.
  • Deliver documentation in accordance with schedule.
  • Responsibility for the printing and distribution of clinical documents to wards and clinical areas on the Stepping Hill site

  Job description

  Job responsibilities

  Main Duties and Responsibilities

  Responsible to the Clinical Audit Manager, the post-holder will provide support as required to the Clinical Audit Department and personal assistance to the Clinical Audit Managers.

  The responsibilities of the post include supporting team members with diary management, consumable ordering, attendance recording, arranging meetings, updating records pre and following clinical audit & quality forums, booking rooms, coordinating and taking minutes at various meetings, the retrieval and distribution of case notes to and from departments or locating in Evolve. Data input, updates to documents templates and photocopying of clinical documentation.

  An assistant may be required to be responsible for one of the work areas but will be trained on other aspects to allow for cover & flexibility within the team.The team work to deadlines which must be met in order to deliver the Key targets for the Trust.

  Communications

  • Provide reception duties including managing telephone and mail communications.
  • Attend regular monthly team meetings.
  • Maintain effective communication within and outside of the Department.
  • Maintain & update microsite
  • Build relationships with Trust staff in Medical records & wards when collecting or delivering item

  Planning and organising

  • Retrieve and distribute case notes using the hospital PAS system.
  • Organise rooms and support planning of meetings/CA events
  • Keeping accurate records for various work areas.
  • Prioritise case note requests.
  • Prioritise and organise your workload dependent upon demands and deadlines.
  • Deliver documentation in accordance with schedule.
  • Responsibility for the printing and distribution of clinical documents to wards and clinical areas on the Stepping Hill site

  Person Specification

  Experience

  Essential

  • Previous experience of office duties such as filing, data entry

  Desirable

  • Previous experience of working within the NHS in an administrative role

  Skills

  Essential

  • IT and Keyboard skills

  Desirable

  • Good data entry skills and experience of data entry using various software packages
  • Experience of Microsoft Excel

  Skills

  Essential

  • The ability to use effective written and verbal skills to communicate with a variety of personnel

  Skills

  Essential

  • Ability to work individually and as part of a team

  Education & Qualification

  Essential

  • Good standard of education

  Person Specification

  Experience

  Essential

  • Previous experience of office duties such as filing, data entry

  Desirable

  • Previous experience of working within the NHS in an administrative role

  Skills

  Essential

  • IT and Keyboard skills

  Desirable

  • Good data entry skills and experience of data entry using various software packages
  • Experience of Microsoft Excel

  Skills

  Essential

  • The ability to use effective written and verbal skills to communicate with a variety of personnel

  Skills

  Essential

  • Ability to work individually and as part of a team

  Education & Qualification

  Essential

  • Good standard of education

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Stockport NHS Foundation Trust

  Address

  Stepping Hill Hospital

  Stockport

  SK2 7JE

  
  

  Employer's website

  http://www.stockport.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Stockport NHS Foundation Trust

  Address

  Stepping Hill Hospital

  Stockport

  SK2 7JE

  
  

  Employer's website

  http://www.stockport.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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