• Job Description

  Req#: 1158263

  The Team
  Guildford Family Services is a collaborative and supportive multidisciplinary team, with 7.5 admin members working alongside 7 full teams, including Youth Teams, Child and Youth Mental Health, Family Services, and more. You'll work closely with these teams to provide essential services to children, youth, and families in need. This established team values teamwork and flexibility, with admin stepping in to support one another across various areas of the building. It’s a dynamic, fulfilling environment for those who enjoy working in a fast-paced, inclusive setting.
  
  The Role
  The Team Assistant role will provide crucial support to 16 Youth Probation Officers and 2 Team Leaders in South Fraser. You’ll manage data, review court reports, track expenditures, and assist with specialized youth justice programs. This position is key in helping youth who have come into conflict with the law, ensuring timely data entry and smooth operations across five offices. It's an exciting opportunity for those passionate about youth criminal justice and eager to work closely with probation officers to make a real difference in the community. Flexibility to travel within South Fraser is required.
  
  Qualifications:
  Education and Experience Requirements

  • Grade 12 graduation or equivalent.
  • One (1) year of administrative support experience in an office environment.
  • Six (6) months experience working in a computerized environment using various computer applications and data bases. (For example: Microsoft Office applications including Word Excel, Outlook, Lync) for word processing, spread sheeting, data entry, email and video teleconferencing; and case management or other database applications.
  • Consideration may be given for completion of an Administrative Business Skills course or program as experience equivalency.
  • Experience providing quality customer or client service, carrying out duties and responding to client needs in a professional manner.
  • Experience working independently and as a team member with a multi-disciplinary environment and with other professional staff, client, and service providers.

  
  Preference may be given to applicants with the following:

  • Administrative experience working with vulnerable children and families in a human/social services setting.
  • Experience using MCFD applications: Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer applications.
  • Experience using CORNET.
  • Experience working with Youth Probation Officers.

  
  For questions regarding this position, please contact Deanna.Moscato@gov.bc.ca.
  
  About this Position:
  Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
  An eligibility list may be established to fill both current and/or future permanent vacancies.
  A Criminal Record Check (CRC) will be required.
  Employees of the BC Public Service must be located in BC at the time of employment.
  
  Working for the BC Public Service:
  The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
  
  We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.
  
  The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.
  
  The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.
  
  How to Apply:
  Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.
  
  Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
  
  Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
  
  Questionnaire: YES - You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.
  
  Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

• About the company

  The provincial government of British Columbia is the body responsible for the administration of the Canadian province of British Columbia.

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