OVERVIEW

Associated Students, Inc. employs student-focused professionals with equity-mindsets. Established in 1963, ASI is a non-profit corporation guided by a student board and managed by full-time professional staff. ASI is considered a part of the Cal Poly Pomona Division of Student Affairs with a dashed reporting line to Administrative Affairs. ASI serves the entire campus population, including over 27,000 students, by providing opportunities for student engagement, student employment, and a multitude of programs and services such as recreation and wellness, student union and activities, student government, and childcare. ASI operational support areas include human resources, financial services, information technology, facilities management, and marketing. ASI is engaged in the work of being a learning organization. Currently, the guiding ideas of the organization are “under construction” as the team re-imagines its vision, mission, and core values. ASI is looking for dynamic team members who value team learning, co-creation, and adaptability to best serve the needs of our students.

The Bronco Recreation and Intramural Complex (BRIC) Aquatics team plays a huge role in the operations of the BRIC Pool and lounge area. The team consists of staff who assist with the day-to-day operations by providing aquatic safety during all operating hours of the pool. Aquatics offers instructional activity programs and certification courses for students to take part in. The team also focuses on creating fun, safe, and exciting programs and special events for campus community members to enjoy. Aquatics provides an opportunity to develop strong leadership skills, professional development, work in a team environment, and be part of a great organization.

POSITION DEFINITION

Under the direct supervision of the Club Services Finance Supervisor[RK3] [IC4] , the Club Assistant provides quality customer support to registered student organizations (RSOs) include student clubs and organizations and instructionally related activity groups. The Club Assistant will perform routine and non-routine tasks to support accurate, timely finance related procedures for RSOs.

ESSENTIAL DUTIES

• Provide assistance and excellent customer service to RSOs and advisors on budget and financial policies and procedures
• Review and process annual budget requests from RSOs to ensure compliance with all applicable policies and regulations
• Review and approve disbursements for RSOs in accordance with applicable policies and within the approved, respective budget
• Support, review and process RSO travel requests and all related financial documentation
• Provide guidance for RSOs on additional funding request guidelines and processes
• Assist with the development and delivery of club related finance training including but not limited to budget preparations, travel requests, and account reconciliations
• Stay abreast of finance related state, CSU, University, and ASI policies and guidelines
• Perform data entry tasks and produce club financial reports as needed
• Prepare account reconciliations and related reports as needed
• Perform other related duties as assigned

QUALIFICATIONS

• Excellent customer service skills and a willingness to hone skills to best serve students
• Detail-oriented skills with the ability to perform consistent, accurate work
• Budget or cash handling experience preferred
• Demonstrated ability to maintain confidentiality, as needed
• General computing skills to use (or learn to use) Microsoft Word, Excel, PowerPoint, Outlook, Teams, and other workstation software
• Ability to follow routine verbal and written instructions
• Ability to adhere to work rules, follow directions, use time effectively and work productively without close supervision
• Ability to prioritize tasks, take initiative, and remain flexible in a changing environment
• Ability to effectively communicate clearly and concisely, both verbally and in writing
• Demonstrated ability to work with a diverse student population and campus community
• Ability to satisfactorily complete a background check (including a criminal records check)

POSITION SENSITIVITY

Based on the duties and responsibilities of this position, this position has been designated to be a sensitive position with access to sensitive data.

BACKGROUND CHECK

A background check (including a criminal records check) must be completed satisfactorily before any candidate can begin employment with Associated Students, Inc., Cal Poly Pomona. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current ASI employees who apply for this position.

EMPLOYMENT ELIGIBILITY

Employment with ASI is open to any Cal Poly Pomona student who is at least 16 years old and of legal status to work in the United States. In addition, the employee must be currently enrolled for at least 6.0 units (undergraduate) and 4.0 units (graduate), international student employees must be enrolled in a minimum of 12.0 units (undergraduate) and 6.0 units (graduate) at the end of the drop-add period, have a minimum 2.0 GPA (both Cal Poly Pomona and overall GPA) and be in good standing with the University. Individuals enrolled only in Extended University are not eligible for hire. Exceptions to the unit load requirement are allowed during the summer and winter semesters and for students who have applied for graduation for the current semester.

WORK ENVIRONMENT

While performing the duties of this job, the employee is frequently required to sit, talk and hear; manual dexterity, eye-hand coordination, and verbal communication; use of office equipment: telephones, calculator, copier and fax. Must be able to walk, stand, bend and lift to 45 pounds.

Position subject to an occupational exposure to bloodborne pathogens. Annual bloodborne pathogen training is required. The initial training must be completed before the employee is assigned duties that may result in exposure to blood or bodily fluids. Hepatitis B vaccination will be offered after the training.

MANDATED REPORTING REQUIREMENT

In compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and the CSU Executive Order 1083, each ASI employee is designated as a mandated reporter and is required to sign an Acknowledgment of Mandated Reporter Status and Legal Duty to Report Child Abuse and Neglect.

SYSTEMWIDE SMOKE AND TOBACCO FREE ENVIRONMENT EO 1108:

Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html

COVID-19 VACCINATION

CSU, along with Associated Students Inc., strongly recommends all staff who are physically accessing campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose. See policy at https://calstate.policystat.com/policy/11030468/latest .