The Fairbanks Jury Division of the Alaska Court System is looking for a highly dependable individual to become a Courtroom Judicial Assistant (salary range 12). The incumbent will serve as an In-Court Clerk, a Courtroom Case Manager, and a Jury / Criminal Case Manager.

* Employees transferring from another State of Alaska agency or applicants with prior legal work experience or education in the legal field may receive consideration for advance step placement.

Our organization, mission and culture
The mission of the Alaska Court System is to provide an accessible and impartial forum for the just resolution of all cases that come before it, and to decide such cases in accordance with the law, expeditiously and with integrity. Everything we do is outlined in our Pledge of Fairness.


The benefits of joining our team
The Fairbanks Trial Court is a dynamic team where customer service is our priority. Your success as an employee is our success as an organization. You will receive on-the-job training, ongoing support, respect, and fairness. We are a court family.


Employee Testimonials:

• “I have really enjoyed working within the Alaska Court System, the workplace culture here is so positive and inviting. Everyone is incredibly helpful, and willing to assist and answer questions. The amount of teamwork that goes on to make sure the level of work is done, really creates an open atmosphere to learn and grow together.”

- Cori, Court Case Manager

• “I started working for the Alaska Court System in August of 2021. Since becoming an employee here, it has been nothing short of an amazing opportunity that I am very grateful for. To summarize it in short, it has been a wonderful and fulfilling career. The website and application process were very user friendly, and easy to navigate. The Alaska Court System provides all of the support and training needed to be successful in your career here. Not only are the supervisors and staff very supportive, but they are very welcoming to new staff members as well. I have only been here a short time now but it has been a fantastic opportunity to work with some amazing people in this community. The Alaska Court System here in Fairbanks is a positive, uplifting and rewarding work environment that I am sure anyone would love to be a part of. “

- Nichole, Courtroom Judicial Assistant

This Position
This position will perform case management duties involving highly complex clerical and/or technical tasks in and out of the courtroom. In this role you will open and prepare the courtroom for daily proceedings, print and post daily courtroom calendar, open all computer applications, perform microphone tests, prepare forms used in the courtroom, and prepare jury room for trials.

You will ensure parties are present and connected telephonic or through video parties, if necessary, swear in parties, witnesses, third-party custodians, and closely monitor recorder to ensure a clear record is made. The Jury division is responsible for clerking grand jury proceedings for cases presented for felony indictment. The case content can be graphic in nature with victims or witnesses in extreme emotional distress during testimony.

Additionally, you will process jury questionnaires following court rules and bulletins to qualify jurors for service, set-up and check-in grand and trial jurors, enter daily time and attendance for juror payments, and process certificates of attendance. Additional duties include processing indictments, assigning judges to felony cases, setting up trial dates, and calendar call dates for defendants indicted by a grand jury. This position will provide customer service to attorneys, judges, and the general public, act as back-up jury clerk and local transcript facilitator when needed, and coordinate courtroom and jury room for non-court proceedings and visiting judges.

LEGAL RIGHT TO ACCEPT EMPLOYMENT The State’s online recruitment system, Workplace Alaska, requires applicants to certify that they have a legal right to accept employment in the United States. It is the responsibility of the employee to maintain the appropriate documentation to accept or continue legal employment. The State of Alaska does not function as an employer sponsor.

The Working Environment
The Fairbanks Trial Court is located in the beautiful Rabinowitz Courthouse at 101 Lacey Street in Downtown Fairbanks. Our building is located next to Golden Heart Plaza, the Alaska Siberia World War II Memorial, several bike paths, and the Chena River. Our professional, collegial team takes immense pride in public service. The workplace culture is supportive, team-centered, and mission-orientated to foster fairness and respect.

The Work Hours

This position is scheduled to work 37.5 hours per week. The work hours for this position are Monday - Friday, 8:00 a.m. to 4:30 p.m. with a one-hour lunch break.

Typical Benefits Available to Full-Time Employees

• 12 paid holidays per year
• Medical and dental coverage for employee and eligible dependents
• Vision plan (optional)
• Employer-paid Basic Life insurance with additional coverage available
• Membership in the Public Employees Retirement System (PERS)
• Alaska Supplemental Annuity Plan (SBS) in lieu of contributions to Social Security
• Alaska Deferred Compensation Plan (optional)
• Personal leave accrual

See http://doa.alaska.gov/drb/index.html for additional information.


LETTER OF INTEREST
A letter of interest IS NOT REQUIRED to be considered for this position. Instead, applicants must demonstrate their skill and/or experience in their responses to the Supplemental Questions. Please make sure to answer the supplemental questions as thoroughly as possible. Your responses must be supported by your application. Please see the QUESTIONS tab at the top of this bulletin to preview the Supplemental Questions.

For more information on the Alaska Court System, please visit:

http://www.courts.alaska.gov

For information about what state courts do, please watch the following short video:

VIDEO: The who, what, when, where and how of state courts

The Alaska Court System is an EEO employer and proudly promotes diversity.

Graduation from high school or completion of a General Education Development (GED) certificate AND one year of office clerical experience AND the ability to keyboard at least 40 words per minute (net).

Substitution:

Additional office clerical work experience will substitute for the high school diploma or GED certificate on a month-for-month basis.

Completion of 36 semester credit hours or 48 quarter credit hours of coursework from an accredited college will substitute for the year of required office clerical experience.

Completion of an appropriate vocational training course of study such as legal secretary, paralegal, or office skills will substitute for the required office clerical experience on a month-for-month basis.

This applies to your application submission.

Documents to be Attached to the Application (REQUIRED):

• Post-secondary transcripts, if using education to meet Minimum Qualifications.
• Keyboarding certification dated within one year showing a keyboarding speed of at least 40 words per minute (net).

Documents to be Submitted at the Time of Interview (REQUIRED):
If you are selected to advance to the interview phase of the recruitment process, you must provide the following at the time of the interview (if not already attached to your application):

• Copies of your most recent (2) evaluations, if available.
• A list of three (3) professional references who have had supervisory authority over you along with their daytime contact phone numbers and email addresses.
• Two (2) writing samples each at least ½ page in length.

KEYBOARDING CERTIFICATION REQUIRED
Attach a recent keyboarding certification (dated within one year) to your application that verifies your keyboarding speed of 40 wpm or higher (net). Online keyboarding tests (often at no cost) are accepted with a valid website address noted on the document. Acceptable websites include: www.ratatype.com and www.typingtest.com .

In addition, keyboarding tests are given at any Alaska Job Center location. A list of locations is available at: http://www.jobs.state.ak.us/offices .

WORK HISTORY
If using work experience not already documented in your application, provide the employer’s name, your job title, dates of employment and whether full or part-time. Applications will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant will not advance to the interview and selection phase of the recruitment.

EDUCATION
If post-secondary education is required to meet the Minimum Qualifications, you must fill in the Education and Training section of the application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degree Obtained field. Copies of academic transcripts will be required at time of interview.

SELECTION PROCEDURE
Applicants will be required to meet the Minimum Qualifications as outlined above. Unfortunately, we cannot always interview all applicants. If your application is considered not qualified, you will be sent a notice within two weeks after the closing date for this recruitment. If you believe your application was improperly disqualified, you may appeal this decision to the Human Resources Director at 820 West 4th Avenue, Anchorage, AK 99501-2005 within five workdays from the date the notice is mailed to you. Qualified applications will be forwarded to the hiring supervisor.

NEPOTISM REVIEW
To avoid a conflict of interest and the appearance of impropriety, applicants who have a spouse, close relative, and/or regular member of their household employed by the Alaska Court System may not be considered for employment without the approval of the Administrative Director.

BACKGROUND CHECK
A background check will be conducted prior to an employment offer being made. Applicants who have prior convictions that have been set aside under the terms of a suspended imposition of sentence (SIS) may answer no to these questions. If you are not sure if your situation requires disclosure, please contact the Human Resources Department at (907) 264-8242. The Court System reserves the right to confirm all background information.