• Job Description

  Req#: R0048845

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  Type of Position:

  Management - Operations

  
  Job Type:

  Regular

  
  Work Shift:

  Sponsorship Available:

  No

  
  Institution Name:

  University of Arkansas for Medical Sciences

  
  The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
  

  UAMS offers amazing benefits and perks (available for benefits eligible positions only):

  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy

  Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

  The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

  Persons must have proof of legal authority to work in the United States on the first day of employment.

  All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

  At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/

  For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

  
  Department:

  COM | Peds CCOP Admin CORE

  
  Department's Website:

  
  Summary of Job Duties:

  The Department Business Administrator resides in the Center for Childhood Obesity Prevention (CCOP) which is located on the Arkansas Children’s campus at the Arkansas Children’s Research Institute (ACRI). This position will be primarily responsible for actively managing multiple research budgets, including grant budgets, contracts, and business agreements for the CCOP. In addition, this position is responsible for budget closeout procedures, preparing and reviewing invoices for reimbursement, creating relevant reports, and managing time and effort reports, allocations, and payroll accounting adjustments. This position manages approximately $11.5 million of research grant funding and other funding sources. This position will provide personnel training and support to funded junior faculty members in purchasing and expensed-based budget management of their respective grant awards.

  
  Qualifications:

  • Master's degree plus two (2) years of financial management experience or

  • Bachelor’s degree plus four (4) years of financial management experience required.

  Knowledge, Skills & Abilities:

  • At least 2 years of research experience and 1 year of supervisory experience.

  • Excellent written and communication skills.

  • Self-directed and able to work without close supervision.

  • Ability to multitask, prioritize and manage time efficiently.

  • Intermediate proficiency with Microsoft Office Suite (Excel, Word, Outlook and PowerPoint) and Workday. Knowledge of grants management.

  • Knowledge of allowable costs on intramural, state, and federal grant awards.

  • Knowledge of invoice preparation for awards paid by cost reimbursement.

  • Must be detail-oriented.

  • Must be customer service oriented.

  • Must be able to solve difficult procedure problems with minimal oversight.

  
  Additional Information:

  Responsibilities:

  • Manage multiple budgets, time and effort reports, monthly allocations, payroll accounting adjustments, contracts, and business agreements.

  • Prepare salary projections.

  • Responsible for budget close out procedures.

  • Prepare and review invoices for reimbursements, create reports, complete purchasing and invoicing.

  • Prepare monthly updates and meet with faculty and staff regularly to review budgets and allocations. Ensures compliance with grant requirements.

  • Prepare budget, assist with budget justification and other documents for grant applications and assist with grant routing.

  • Prepare materials for all internal and external meetings and conferences as requested.

  • Guides research and program teams in proper procedures and processes related to grant and contracts management.

  • Manages office maintenance, inventory (including computer hardware), supplies and office space needs, and general office operations.

  • Co-coordinates with other CCOP administrative team members all CCOP training workshops and other CCOP-hosted research activities, including Administrative Core staff meetings, External Advisory Committee meetings, and the CCOP Annual Scientific Retreat.

  • Some activities may take place off campus and on weekends or evenings.

  • Provides administrative support including but not limited to scheduling meetings, assisting with agenda creation, and taking meeting minutes.

  • Organizes and maintains electronic files and records.

  • Utilizes computer software tools to manage documents and information as required by assigned activities.

  • Completes other duties as delegated by the CCOP Director of Research Administration.

  • Coordinates with the CCOP Director of Research Administration regarding the oversight and management job duties of ~4 CCOP administrative staff. This includes the orientation and training of new staff members on purchasing systems, material requests, and event management.

  • May perform other duties as assigned.

  
  Salary Information:

  Commensurate with education and experience

  
  Required Documents to Apply:

  Resume

  
  Optional Documents:

  
  Special Instructions to Applicants:

  
  Recruitment Contact Information:

  Please contact askrecruitment@uams.edu for any recruiting related questions.

  
  All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

  Please do not send to listed recruitment contact.

  
  Pre-employment Screening Requirements:

  Annual TB Screening, Child Maltreatment, Criminal Background Check, Sex Offender Registry, Substance Abuse Testing

  
  This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

  
  Constant Physical Activity:

  Hearing

  
  Frequent Physical Activity:

  Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

  
  Occasional Physical Activity:

  Crouching, Driving, Grasping, Kneeling, Lifting, Pulling

  
  Benefits Eligible:

  Yes

• About the company

  The University of Arkansas for Medical Sciences is a public medical school in Little Rock, Arkansas.

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