• Job Description

  Req#: 46371
  
  AUSTIN HQ (MAIN) (405TX-2270001)
  5805 N LAMAR BLVD
  PO BOX 4087 AUSTIN TX 78773
  Austin, 78752
  
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  PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
  
  SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

  *** This posting has been re-opened to all applicants ***

  GENERAL DESCRIPTION

  Performs routine (journey-level) consultative and technical assistance work in the Training Operations division. Work involves ensuring the Texas Commission on Law Enforcement (TCOLE) standards of the Basic Peace Officer Curriculum requirements are fulfilled; managing the purchasing of recruit supply and class material; and overseeing the collection of recruit personnel and medical files. May supervise the work of others. Works under moderate supervision, with limited latitude for the use of initiative and independent judgement.

  The following Military Occupational Specialty codes are generally applicable to this position.

  https://hr.sao.texas.gov/Compensation/JobDescriptions/R1570.pdf

  Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

  ESSENTIAL DUTIES / RESPONSIBILITIES

  1. Plan, develop, implement, monitor and evaluate educational programs and work with program staff to determine trends and resolve operational and technical problems.

  2. Create and conduct surveys, review and monitor program activities to determine compliance with requirements, laws, regulations, policies and procedures and recommend corrective action as needed.

  3. Collect, organize, analyze and prepares materials in response to requests for program information and reports.

  4. Requisition and order merchandise, supplies, and equipment ensuring compliance with DPS and State guidelines and regulations. Track requisitions, audit invoices, maintain related reports and files, and assist with determining operational minimum/maximum inventory levels.

  5. Coordinate with and serve as liaison to agencies and internal program staff to explain and provide technical assistance on agency and program statutory requirements.

  6. Conduct quality control audits on program material to meet State Commission (TCOLE) requirements and ensure timely reporting to meet State Commission requirements.

  7. Maintain personnel files and workers’ compensation reports for personnel.

  8. Oversee and ensure the completion and monitoring of required performance reports and recommend appropriate changes.

  9. Document and review policies, procedures, manuals, standards and plans in accordance with program objectives and goals.

  10. Will plan, assign and/or supervise the work of others.

  11. Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.

  12. Perform other duties as assigned.

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  GENERAL QUALIFICATIONS and REQUIREMENTS

  Education – Graduation from an accredited college with an Associate’s degree is preferred (with coursework emphasis in education, organizational development, public administration or a related field).

  Experience – Minimum three (3) years’ performing progressively complex office management work to include purchasing of bulk and individual supplies, record keeping and ensuring regulatory compliance and deadlines are met.

  Substitution Note: Additional work experience of the type described or other related education may be substituted for one another on a year-for-year basis.

  Licensure and/or Certification – If driving is required, must possess a valid driver license from state of residence.

  Regulatory knowledge – Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, and TCOLE, legislation, guidelines, policies and procedures.

  Supervisory/Managerial/Leadership skills – Knowledge of management and supervisory methods and principles, performance and productivity standards, and budget management. Able to develop plans, policies, and procedures for efficient workflow and overall effectiveness. Must exhibit integrity; provide clear direction to subordinates; promote teamwork and be able to motivate others to accomplish goals.

  Interpersonal Skills – Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.

  Organizational and Prioritization Skills – Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.

  Presentation/Communication Skills – Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.

  Research and Comprehension – Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.

  Analytical Reasoning/Attention to Detail – Must demonstrate an ability to examine data/information, discern variations/similarities, and be able identify trends, relationships and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems.

  Technology (computers/hardware/software/operating systems) – Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  Confidentiality and Protected Information – Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.

  PHYSICAL and/or ENVIRONMENTAL DEMANDS

  The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Environment: Office;
  • Ambulatory skills, e.g. stand, walk, sit;
  • Hand-eye coordination and arm/hand/finger dexterity;
  • Ability to speak, hear, and exercise visual acuity;
  • Ability to transfer weights of twenty-five (25) pounds anticipated for this position;
  • Driving requirements: Occasional (5%).

  State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/

  A DPS employee who is selected for a position in the same salary group and state title as their current position will transferred with no salary change.

  A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.

  Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.

  DUE TO THE HIGH VOLUME OF APPLICATIONS WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.

  State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.

• About the company

  Texas is a state in the South Central region of the United States.

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