• Job Description

  Req#: 4656924

  Description

  Title: Educational Specialist

  Position Number: 0097347T

  Hiring Unit: OFFICE OF THE PROVOST, OFFICE OF GLOBAL ENGAGEMENT, MANOA INTERNATIONAL EXCHANGE

  Location: UH at Manoa

  Date Posted: September 12, 2024

  Closing Date: November 1, 2024

  Band: A

  Salary : salary schedules and placement information

  Full Time/Part Time: Full-time

  Month: 11-month

  Temporary/Permanent: Temporary

  Duties and Responsibilities

  1. * Advise students on general outbound program matters, such as program selection, application procedures, academic planning and funding opportunities.

  2. * Assist with the application process for outbound students, ensuring timely and accurate processing of applications.

  3. * Maintain accurate and confidential program records in compliance with program and university policies.

  4. * Assist with pre-departure orientation sessions and workshops to prepare outbound students for their exchange experience, covering topics such as health and safety abroad, cultural adjustments, academic expectations, and travel logistics.

  5. * Assist with re-entry sessions and workshops for returning outbound students to facilitate their transition, integrate their exchange experiences into their academic and personal development, and provide them with a platform to share their experiences and insights with the university and local community.

  6. * Assist with the development of web content, marketing materials, and social media campaigns.

  7. * Promote outbound programs to students, faculty, and staff through informational sessions, workshops, presentations, and other promotional events.

  8. * Participate in committees and working groups focused on international student mobility.

  9. * Stay informed about international education trends and best practices through professional development activities.

  10. * Represent the university at relevant conferences and meetings.

  11. Other duties as assigned.

  *Denotes Essential Functions

  Minimum Qualifications

  1. Possession of a baccalaureate degree in arts, social science, arts and humanities, science, education, business or related field and 1 year of progressively responsible professional experience with responsibilities for study abroad advising, academic advising, or student services at a higher education institution; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

  2. Functional knowledge of principles, practices and techniques in the area of student mobility demonstrated by knowledge, understanding and ability to apply concepts, terminology.

  3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with student mobility.

  4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of student mobility.

  5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

  6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

  7. Demonstrated ability to operate a personal computer, including use of productivity software (e.g., email, video conferencing, word processing, spreadsheet software, presentation software, file storage and sharing, etc.).

  8. Strong oral and written communication skills; demonstrated ability to effectively communicate with students, parents, faculty and staff in both one-on-one as well as group presentation settings.

  9. High attention to detail and accuracy in data entry and record-keeping.

  10. Ability to multitask and manage complex projects independently and in team settings in a fast-paced environment.

  11. Demonstrated commitment to working with individuals of diverse cultural, racial, ethnic and socioeconomic backgrounds.

  12. Demonstrated skills displaying intercultural competency and experience working with an international population.

  13. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Driver's license (class 3), comparable driver's license, or other means of transportation, which meets position needs.

  Desirable Qualifications

  1. Master's degree in a relevant field.

  2. Experience living, studying, or working abroad for at least one semester, preferably as part of a university exchange program.

  3. Fluency in a second language.

  4. Experience developing and leading presentations, orientations, workshops, activities, and related programming for university students.

  5. Strong interest in utilizing new technology and digital platforms.

  To Apply:

  Note: If you have not applied for a position before using NeoGov, you will need to create an account.

  
  Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following:

  1. Cover letter indicating how you satisfy the minimum and desirable qualifications;
  2. Resume;
  3. Names and contact information (telephone number and email addresses) of three ( 3) professional references; and
  4. Copy of unofficial transcripts (official transcripts will be required at the time of hire). Academic record/grade summaries will NOT be accepted. Copy of diplomas will NOT be accepted.) Documents issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.

  NOTE: If multiple applications are received from the same candidate, only the last one will be reviewed. Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All items become the property of the University of Hawaii and will not be returned. Only complete applications will be passed on to the search committee for consideration. No late applications will be accepted.

  Inquiries: Vinnie Burns; 808-956-4728; vhb@hawaii.edu

  EEO/AA, Clery Act, ADA

  The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

  Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
  
  In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
  
  In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
  
  Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

• About the company

  The University of Hawaiʻi System, formally the University of Hawaiʻi and popularly known as UH, is a public college and university system that confers associate, bachelor's, master's, and doctoral degrees through three universities, seven community col...

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