Job Purpose

To assist One Engineering Executives with administrative duties concerning travel, expense reporting, appointments, meeting, and other administrative tasks as called upon.

Job Description

• Effectively manages One Engineering Executive’s calendars, appointments, and meetings.
• Composes and prepares correspondence, reports, presentations, and other complex documents.
• Assists in executives’ preparation for conferences and meetings, including preparing presentations, information and materials needed for client and management meetings.
• Arranges complex and detailed domestic and international travel plans, itineraries, visas, and documents for all needed travel.
• Effectively network with Administrative Assistance in other Regions/Countries to ensure end to end coverage of travel arrangements.
• Exercises independent judgment in making day-to-day decisions with minimal supervision.
• Manages sensitive and highly confidential information both internally and externally.
• Acts as a conduit and facilitator to and through the rest of the organization.
• Maintains knowledge by reviewing professional publications and establishing professional networks.
• Compile, analyze data, and prepares reports and/or recommendations for executive-level staff.
• Update all project tracking information (i.e., spreadsheets, calendars) to keep team members informed.

You are meant for this job if:

• Minimum of five years of Executive Administrative experience, preferably in a professional services environment
• High School diploma or equivalent; completed coursework from an accredited college/university is preferred
• Proficiency in Microsoft Office Suite applications including Word, Excel, and PowerPoint (i.e.Macros/Pivot tables), advanced level Outlook
• Ability to proactively troubleshoot problems, ask questions for clarification and understand when to escalate
• Able to prioritize competing requirements and/or deadlines and work overtime, as needed
• Understand Lean principles with respect to Obeyas, Help Chains, Processes… and implement them in daily role.
• Have a basic dissatisfaction with the status quo and provide new ideas and new tools to better the organization.

Skills

Additional Skills