• Job Description

  Req#: P744191

  About the team

  We are looking for an Executive Assistant to support our Vice President of Communications, Senior Director of Corporate and Brand Communications and their teams. This role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with senior executives inside and outside of the company. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, own and complete sophisticated tasks and projects quickly, react with appropriate vitality to situations that require a quick turnaround, and proactively solve difficult or complex problems. As a key representative of the Zillow Communications team, this candidate will have a strong understanding of the role Communications plays in the company ecosystem. Exceptional organizational and communication skills are a must.

  About the role

  • Provide top-level senior executive support to multiple leaders while maintaining high levels of discretion, professionalism, resourcefulness and judgment

  • Represent company and supported executives both internally and externally

  • Act as liaison with direct reports, other internal teams/organizations, and external partners and coordinate work efforts across functions

  • Own and handle complex executive calendars and scheduling requirements

  • Secure and manage travel arrangements, often including complex logistics

  • Plan, own and run both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, etc. including detailed logistics, meeting material preparation and note taking)

  • Own and manage expense reporting and reconciliation, records management, meeting minutes, materials preparation, and other duties as required

  • Anticipate follow-ups and proactively manage upcoming needs

  • Be a culture-contributor: coordinate department initiatives, supervise, highlight, and celebrate essential team cultural/career moments

  • Help manage various team systems like team calendars, team Slack channels and team distribution lists

  • Assist with vendor POs and cross-team expenses like monthly subscriptions, conferences, trainings, morale activities, etc.

  • Available at minimum between the hours of 8am - 3pm PDT

  • Flexibility to work around leaders’ schedules highly desired

  • May require 25% travel annually

  This role has been categorized as a Remote position. “Remote” employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.

  In California, Colorado, Connecticut, Hawaii, Nevada, New York and Washington the standard base pay range for this role is $86,200.00 - $137,800.00 Annually. This base pay range is specific to California, Colorado, Connecticut, Hawaii, Nevada, New York and Washington and may not be applicable to other locations.

  In addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location. Actual amounts will vary depending on experience, performance and location.

  Who you are

  As an exceptional candidate for the Executive Assistant role at Zillow, you are:

  • A Support Superstar: You have a track record of going above and beyond to support senior executives in challenging situations, providing top-level assistance with discretion and professionalism.
  • Calendar Maestro: You excel in managing intricate calendars and scheduling requirements for multiple leaders, ensuring smooth coordination and organization with precision.
  • Event Virtuoso: Your experience in planning and executing internal and external executive events across time zones showcases your meticulous attention to detail and ability to handle logistics seamlessly.
  • Project Prodigy: You have a talent for project management, demonstrating proactive problem-solving skills and driving projects to successful completion through strategic planning and execution.
  • Guardian of Confidentiality: Maintaining confidentiality in project management and sensitive communication comes naturally to you, earning you trust as a reliable and discreet team player.
  • Tech Savvy: Your proficiency in GSuite, Slack, Zoom, and other tools allows you to navigate digital environments with ease, enhancing your efficiency and effectiveness in supporting senior executives.
  • Master Multitasker: With the ability to juggle multiple tasks seamlessly, you bring a level of organization and efficiency that ensures nothing falls through the cracks.
  • Proactive Problem Solver: Your knack for anticipating needs, collaborating effectively with other assistants, and navigating challenges with grace sets you apart as a strategic partner in achieving team success.
  • Prioritization Pro: You have a keen ability to evaluate priorities, apply effective prioritization strategies, and adapt quickly to changing needs, ensuring optimal outcomes in a fast-paced environment.

  Get to know us

  Zillow is reimagining real estate to make home a reality for more and more people.

  As the most-visited real estate website in the United States, Zillow® and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do helps people get home and no matter what job you're in, you will play a critical role in making home a reality for more and more people.

  Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and world-class benefits . These benefits include comprehensive medical, dental, vision, life, and disability coverages as well as parental leave, family benefits, retirement contributions, and paid time off. We’re also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don’t just take our word for it. Read recent reviews on Glassdoor and recent recognition from multiple organizations, including: the 100 Best Companies to Work For, Glassdoor Employees’ Choice Award, Bloomberg Gender-Equality Index, Human Rights Campaign (HRC) Corporate Equity Index, and TIME 100 Most Influential Companies list.

  Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact us at RecruitingAccessibility@zillowgroup.com.

  Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.

• About the company

  Zillow Group, Inc., com; David Beitel, Zillow's current chief technology officer; and Kristin Acker, Zillow's current senior vice president of experience design.

Notice