• Job Description

  Req#: 669073

  Inova Primary Care is looking for a dedicated Executive Assistant 2 to join our team. This role will be Full-Time, Monday-Friday, 8am-4:30pm

  Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

  Featured Benefits:

  • Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
  • Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
  • Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
  • Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
  • Work/Life Balance: offering paid time off, paid parental leave

  Job Responsibilities:

  The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

  • Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
  • Organizes and expedites the flow of work through the office/department.
  • Possesses broad knowledge of overall corporate operations.
  • Assists in the preparation for executive meetings.
  • Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
  • Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
  • Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
  • Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
  • May perform additional duties as assigned.

  Additional Requirements:

  • Work Schedule: Full-Time, Monday-Friday, 8am-4:30pm
  • Education: High School diploma or equivalent
  • Experience: 4 years of relevant office experience including 2 years of reporting to a senior leader Or Bachelors degree equivalent to 3 years of relevant experience

  Preferred Qualifications:

  • Bachelor's degree
  • Experience with providing administrative support to multiple senior leaders
  • Healthcare administration experience

• About the company

  Inova Health System is a non-profit health organization based in Falls Church, Virginia, near Washington, D.C. The system is a network of hospitals, outpatient services, assisted living and long-term care facilities, and healthcare centers.

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