• Job Description

  Req#: 499835

  POSITION

  Sterling Organization is seeking an Executive Assistant with excellent organizational skills and a proven ability to serve others. This role will perform a variety of administrative duties for the C-Suite executives in a fast-paced environment and will assist with front desk and office managerial duties.

  Working directly with two C-Suite executives, this person will routinely work with highly confidential information. The ideal candidate has a natural flexibility to adopt and solve a variety of challenges that might come their way.

  RESPONSIBLITIES

  • Serve as liaison to internal and external constituencies, keep executive informed of issues, commitments, and responsibilities, including those of sensitive or confidential nature

  • Manage complex calendar and resolve conflicts

  • Performs administrative duties for executive management team (i.e., call screening, travel management, expense management/processing, meeting coordination)

  • Reconcile out of pocket expenses and submit for reimbursement

  • Manage personal affairs (i.e., appointment scheduling, bill management, reservations, and reconciliation)

  • Assist with mail and reception services to ensure a personal, friendly experience

  • Provide back-up support for incoming phone calls and receptionist responsibilities as needed

  • Develop and implement policies and procedures to improve operational flow when identified

  • Assist with office efficiency by maintaining appearance of common areas, handling correspondence, and managing filing systems

  • Assist with company-wide and office entertainment functions

  • Assist with all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations)

  EDUCATION/EXPERIENCE

  • Bachelor’s degree or equivalent (preferred, not required)

  • Previous experience in hospitality and/or retail service industry is a plus

  • Meticulous attention to detail and accuracy

  • Ability to think creatively, solve basic problems, and implement ideas that contribute to the office culture

  • Engaging personality and optimistic outlook

  • Ability to anticipate needs and exercise good judgment

  • Respect for confidentiality and discretion to properly handle confidential information

  • Ability to prioritize and complete multiple projects and tasks

  Sterling Organization is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ethnicity, age, disability, veteran status, marital status, or any other characteristic protected by law.

• About the company

  Sterling Organization is a West Palm Beach, FL based, vertically integrated private equity real estate firm whose focus is investing in retail real estate.

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