Overview

Join Our Team at Wheels Up

At Wheels Up, we're proud to be a global leader in on-demand private aviation. As one of the largest companies in the industry and a strategic partner of Delta Air Lines – we are committed to making private air travel safe, reliable, and enjoyable. With a diverse fleet of owned aircraft plus a global network of trusted charter operators, we offer our customers access to the right aircraft for their needs and the ability to fly on their terms.

And it doesn’t stop at private flights. Wheels Up also provides freight services, safety and security solutions, and managed services to individuals, businesses, government agencies, and more. Regardless of how, when or where you want to fly, our mission is simple; deliver a premium, personalized aviation experience for every customer.

Role Overview: What You’ll Be Doing

The Executive Assistant is responsible for providing day-to-day logistical support for our Chief Operating Officer. Based in Atlanta in our state-of-the-art Member Operations Center, this role will manage schedules, communication, travel and high-level project coordination for two of Wheels Up’s key executive leaders.

Reports to: Chief Operating Officer

Responsibilities

Your Key Responsibilities (Essential Functions)

• Schedule Management: Manage complex calendars for the COO, including scheduling meetings, appointments, and travel itineraries. Proactively identify scheduling conflicts and propose solutions

• Communications: Serve as the primary point of contact for the COO, efficiently handling phone calls, emails, and inquiries. Prioritize and manage their inboxes, drafting and responding to correspondence as needed

• Meeting & Travel Coordination: Organize and prepare for executive meetings, including agendas, materials, and logistics. Manage travel arrangements for the COO, including flights, accommodations, and ground transportation

• Project & Task Management: Provide administrative support for various projects and initiatives led by the COO. Anticipate needs, manage deadlines, and ensure smooth project execution

• Document Management: Maintain and organize confidential documents and filing systems for the COO

• Leadership Alignment: Work with the company’s other Executive Assistants to create an efficient, productive work environment across areas of the business

Qualifications

What You Bring to the Table: Education & Certification Requirements

We’re looking for someone who has a unique mix of experience, skills, and passion for what we do:

• Strong organizational, prioritization, and time management skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Slack, Zoom, Microsoft Teams, etc.)

The Extras We Value (Preferred Requirements)

While not mandatory, here are some additional things that would make you stand out:

• Minimum 5 years of experience as an Executive Assistant preferred, preferably within a fast-paced and demanding environment

• Experience supporting C-suite executives a plus

Physical Requirements

We want to make sure you’re fully equipped for success. Here’s a look at any physical requirements needed for this role:

Office Work:

• Ability to sit at a desk and use a computer for extended periods

• Ability to participate in meetings, either in person or virtually

Travel (if applicable):

• Occasional travel required for meetings, conferences, or company events. This could involve the ability to sit on a plane or in a car for extended periods.

• Ability to navigate different environments, such as visiting different offices or attending conferences

Communication:

• Clear verbal communication skills for presentations, meetings, and discussions with stakeholders

• Ability to read, analyze, and interpret business documents and data

Occasional Lifting:

• While unlikely, some positions may involve light lifting (e.g., transporting documents or materials) or moving items for presentations, but this is rarely a primary responsibility in this type of role

You Will Be Successful If You…

• Pay meticulous attention to detail, are organized and manage your time effectively

• Maintain confidentiality and discretion with highly sensitive information

• Are comfortable interacting directly with senior leaders inside and outside the organization

• Build trusting, credible relationships at all levels of an organization and with external stakeholders

• Are strong enough to say “no” when needed but empathetic enough to do it in a way that others respect

• Work and collaborate well as part of cross-functional teams

• Successfully manage competing priorities

Wheels Up Story

What We Offer: Salary Range & Benefits

At Wheels Up, we believe in fair compensation based on experience, skills, and qualifications. The salary for this role ranges from $84,000/Yr. to $105,000/Yr., depending on a variety of factors. We don’t typically start individuals at the top of the salary range; your place within the range is based on what you bring to the table. Additionally, you may be eligible for a discretionary annual incentive program, which rewards individual and organizational performance.

We also offer a range of benefits designed to support your well-being and personal life, including:

• Tuition Reimbursement

• Competitive 401(k)

• Comprehensive Medical, Dental, and Vision Insurance

• Complimentary access to mental health and wellness counseling through Spring Health

• Financial planning assistance through WellCents

• A variety of additional programs and services in support of your total well-being

Everyone is welcome here

Each of us is unique, and that’s what makes us amazing. We believe there’s power in bringing people with different backgrounds, points of view and life experiences together. So, bring yourself and your best ideas.

Wheels Up is committed to a policy of equal employment opportunity for applicants and employees. It is our policy to apply recruiting, hiring, training, promotion, compensation and professional development practices and make all other employment decisions without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

Because when we feel safe and comfortable being ourselves, there’s no limit to what we can achieve.

Need Accommodations?

If you have a disability or are a disabled veteran and need assistance with applying, please reach out to us at hr@wheelsup.com. Simply include “Accommodation Request” in the subject line so we can quickly address your needs.

We look forward to learning more about you and how you can contribute to the Wheels Up journey!