• Job Description

  Req#: 6009604

  At M+C Saatchi, our brand is our people living our values. Our values are our yardstick. Of who we are and how we show up.

  For each other.

  For our clients.

  For the work.

  As one, uncommonly, helping each other out, walking in other worlds and running towards a problem. No matter which city we're based in, we're all in.
  
  The Opportunity
  

  The Executive Assistant is the glue that holds the office and executive team together.
  

  You are a problem solver and creative at heart. You will partner with and support the Executive Creative Director and Head of Strategy to make their work lives run smoothly. Whatever they work on, you work on. Whatever they attend to, you attend to. You are across every email, every task, every project, client interaction and deliverable.

  In addition to executive support, you’ll oversee office management and support in creative resourcing (with the Head of Resource) for the Melbourne team, ensuring on-site operations are running smoothly and the team is accurately represented in national resourcing conversations.

  A snapshot of What You’ll Do

  • Oversee strategic scheduling of Executive’s time by rationalising time so it is spent in the appropriate focus areas and intuitively understand when to respond on their behalf
  • Create & manage a consistent, systematic process for Executive Leadership Team meetings, ensuring time is utilised efficiently
  • Drive accountability by drafting prep materials and agendas in advance, recording notes, keeping meetings on track, and following up for the successful completion of action items.
  • Lead the management of the employee social events calendar in partnership with key stakeholders
  • Office management of the Melbourne hub, and support to Sydney & Auckland as needed
  • Booking staff travel and accommodation in line with the business travel policy
  • Supporting the onboarding and offboarding of staff alongside P&C and IT teams
  • Assist with Melbourne resourcing by attending weekly resourcing WIPs, updating team allocations in Harvest, meeting invites and supporting the Resource Manager to ensure accuracy across schedules and national planning
  • Build & maintain successful stakeholder relationships across the Global M+C Saatchi Group and with our client and industry partners
  • Cost management for onsite events, all staff meetings, and parties
  • Plus much more!

  Your Ideal Experience

  • 3-4 years of experience in an Executive Assistant capacity, ideally from a creative/marketing agency
  • Work Health and Safety training or experience
  • Strong organisational, administrative and time management skills
  • Strong ability to manage upwards, anticipate needs, and work autonomously during busy period
  • Professional communication skills with experience preparing external communications on behalf of executives
  • Great communicator and people manager with experience of linking the leadership team and the broader organisation
  • A passion for activating brilliant cultural moments that bring staff together
  • Knowledge of Melbourne’s best and client-appropriate venues is a big plus

  M+C Saatchi Group Ambition

  At M+C Saatchi Group, our ambition is to create and curate Cultural Power for our clients. We do this by connecting specialist expertise, powered by creativity, data and technology, to help build famous brands, solve the most complex business and societal challenges.

  Cultural Power needs diversity of thinking, we are committed to fostering a diverse and inclusive workplace. We strongly encourage applications from First Nations people, individuals with disabilities, those from diverse cultural and linguistic backgrounds, mature-age workers, and LGBTQIA+ communities. Our flexible work policies, employee-led diversity networks, and inclusive career development initiatives reflect our core value, ‘Walk in Different Worlds,’ which drives our DE&I mission. If you need any adjustments during the recruitment process, please let us know.
  
  What WE Value MOST

  • Walk in different worlds
  • Make Uncommon Sense
  • Run Towards the Fire (except if there is an actual fire when we run away from it)
  • Roll as one
  • Be excellent to each other

  Best Bits About Working With Us
  
  Our big benefits fuel our big ambitions. We’re here to support and encourage our people at every turn. Our commitment to your individual needs stems from our diverse Flexible Flexibility work approach, flexing to how you want to work and how you want to take your leave. You’ll be saying "hello holidays" with our flexible public holidays, summer half day’s and even extra leave for taking your leave. And, to further our support to you, Family First, Health and Wellness paid leave are on offer, along with our Work From Anywhere in the world initiative (so you can stay connected across the globe). Plus, you can join our inclusive community led networks, supporting things you care about and your cultural and social wellbeing.
  
  WHAT ARE YOUR BIG AMBITIONS?
  

  We’d love to hear what your ambitions are and how we can help you realise them with us!
  

  #LI-Hybrid

• About the company

  M&C Saatchi Group is an international communications network headquartered in London, formed in May 1995.

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