• Job Description

  Req#: EXECU004241

  About Us

  Mark Anthony Brands International (MABIUC) is a leading multinational alcohol beverage business, known for successful brands such as White Claw, Glendalough Whiskey & Gin, Bearface, Mike's Hard Lemonade, and many more.

  We develop and market a wide variety of alcohol brands ranging from premium spirits to Ready to Drink (RTDs) beverages. Sales of our U.S. focused brands total more than 85m cases per annum through our US affiliate Mark Anthony Brands Inc., the fastest growing major beer co. in the United States. Our Canadian affiliate Mark Anthony Wines & Spirits, Canada’s largest premium wine, beer and spirit distributor, offers a combination of our proprietary brands, as well as some of the leading international wine, spirit and beer brands. MABIUC is also in the process of developing new markets for our fast-growing brand portfolio, through a direct distribution model as well as indirectly through some of the world’s leading beverage marketing and distribution companies.

  At MABIUC we hire passionate people because nothing great is done without passion. We trust those closest to the work to do what’s right, to act like an owner.

  We are growing a lasting legacy, where people come first!

  Location

  This role is based out of our Dublin Office. We love our office and the setting it provides for celebration and collaboration. But we also appreciate the opportunity to work remotely can energize you too, so we do offer flexible arrangements!

  What You’ll Do

  Reporting into the Director of People Operations; the Executive Assistant holds the responsibility of being a proactive, organized partner and liaison between members of the Executive Leadership Team (ELT)/Senior Leadership Team (SLT) and their key internal and external contacts. This role provides primary assistance to calendar management, meeting bookings, travel arrangements and expense management. Additionally you may also be required to support with general administrative activities including preparation of PowerPoint presentations, agendas and other materials, as well as taking and distributing Meeting Minutes. This is a unique role that will require the ability to change gears and audiences fluidly, from C-suite leaders, to Visitors and Employees.

  Additional key responsibilities include:

  • Handle multiple calendars over several time zones for ELT/SLT members
  • Manage and screen all emails and traditional mail, including screening all incoming telephone calls
  • Partner with the Office Manager to prepare for meetings and events including preparing materials, and scheduling people, locations & resources
  • Track, process, and code expenses and invoices, including submiting credit card reconciliation statements for ELT/SLT members in accordance to billing cycles
  • Host and liaise with visitors to the office
  • Filing and general administrative duties
  • Prepare briefing notes and biographies of external guests
  • Assist with project management and ensure project targets are met

  What You’ll Bring

  • Related administrative Diploma or Degree program
  • 5+ years of Executive Administrative support
  • Advanced computer skills including Microsoft Outlook, PowerPoint, Excel, Office, Visio
  • Experience in calendar management over multiple time zones

  Who You Are

  • Understand the fundamentals of business and able to build processes and procedures to manage information, people, projects, etc. as required
  • Ability to effectively prioritize, multi-task, and meet targets in a fast-paced environment
  • Highly organized with excellent attention to detail
  • Excellent verbal and written communication skills
  • Have a passion or interest in the FMCG industry
  • Handle highly confidential matters with the upmost discretion, and always maintain strict confidentiality.
  • Able to anticipate the needs of the ELT/SLT members and office and take proactive measures to meet these needs before they are officially requested
  • Available evenings and weekends during periods of peak periods for the business

  We thank all candidates for their curiosity about MABIUC and we will get in touch with those candidates that are under consideration. If you are contacted for an interview and require accommodation during the recruitment process, please contact your recruiter.

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  At MABIUC, we live by our 5 Core Values every day:

  Sense of Urgency

  Our business moves fast and so do we. We understand the power of now. We have relentless drive and believe if it can be done, we’re the ones who will do it first.

  Authenticity

  We need to stay real because our brands, our stories and our culture must remain genuine to thrive. When we have the best intentions for all, we create space to be our whole selves and do great things together.

  Simplicity

  Our lives are complicated enough. So why use 50 words when you can use 5? We thrive in ambiguity and change, but we also know how to translate our goals into simple explanations and actions.

  Humility

  Egos distract us. When we’re humble, we’re open to listen, take feedback and change direction quickly. We’re here for each other, and together we do great things.

  Trust

  We respect and rely on each other. Trust is the backbone of our relationships, and we work hard not to break it. This level of trust allows us to be all-in and take comfort in the support of our teams.

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  Mark Anthony Brands is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in the Republic of Ireland.

• About the company

  Mark Anthony is an entrepreneurial company pioneering in new beverage categories and building iconic brands that have transformed the alcohol beverage industry.

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