• Job Description

  Req#: 4777455

  Provides highly responsible administrative support to an assigned department and/or division using independent judgment, initiative and discretion based upon knowledge of departmental administrative policies and procedures; to respond to customer inquiries in a timely and efficient manner.

  • Plans, initiates and carries to completion executive level administrative duties in support of the assigned Department, its Director and managers.
  • Maintains control of incoming correspondence and action documents; follows up on work in progress to ensure timely reply and action.
  • Maintains departmental file process, including yearly review and retention requirements mandated by law.
  • Transmits policies, procedures, instructions and general orders to appropriate personnel, as directed.
  • Prepares correspondence, reports, Commission agenda items, meeting minutes and presentations.
  • Coordinates and arranges meetings and/or events; schedules appointments and maintains appointment calendar of the Department Director; provides appropriate background information and/or files for meetings and events.
  • Oversees day-to-day financial operating procedures, including purchase orders/requisitions and invoice processing.
  • Assists with preparation of the budget, including researching financial information and participating in budget meetings.
  • Maintains supplies and equipment needed for day-to-day operations.
  • Uses independent judgment in communicating with internal and external customers.
  • May provide lead or direct supervision of Department support staff.

  
  (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)
  

  • Excellent customer service skills, including ability to communicate effectively, both in person and in writing.
  • Knowledge and understanding of public administration, budgeting, purchasing, and related procedures.
  • Ability to produce and maintain financial and/or statistical records, and to prepare periodic reports from such records.
  • Ability to research and prepare documents and reports, compose letters, memoranda and routine office management details.
  • Must be capable of withstanding pressure and completing job assignments within a limited period of time.
  • Have the ability to organize, prioritize, and manage weekly work schedules and special assignments.
  • Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy.
  • Ability to establish and maintain effective working relationships with employees and the general public.

  Education and Experience:

  • High school diploma or equivalent, supplemented by college-level and/or field-related courses.
  • Five (5) years of progressively responsible clerical work.

  
  (A comparable amount of training, education or experience may be substituted for the above qualifications.)
  
  Licenses and Certifications:

  Possession of or ability to obtain a valid Florida driver's license by date of hire.

  
  
  

  Emergency Response Responsibility

  Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions.

  Hiring Range Statement

  Please note, the hiring pay range for this position is the minimum up to a rate equal to or less than the midpoint of the salary range.

  Veterans Preference Statement

  The City of North Port, FL is an Affirmative Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.

  
  

• About the company

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