• Job Description

  Req#: 25-30462
  Executive Assistant I (136469-1)
  Start Date: ASAP
  Seattle, WA- 98109
  Duration: 2 Months
  Schedule: M-F 40HRS/WK
  Overtime Estimate: N/A
  5 Days in Office
  
  Number and Type of Interviews: Expect 2 Rounds –
  Will cover LPs, Past Experience and have Functional Competency Questions (Calendar, Events, Travel Management Skills)
  
  Job Description
  We are seeking a highly motivated and customer obsessed Executive Assistant to support two Directors in the North America Seller Business organization. This is an important area for us requiring strong focus and execution.
  
  Responsibilities:
  • Complex calendar management and scheduling
  • Effectively prioritizing amidst a high level of information and requests ensuring appropriate level of urgency is given, monitor/track Directors meetings and priorities, manage travel and expenses and all administrative support functions for these offices.
  
  Qualifications:
  • Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance
  • Have impeccable attention to detail
  • Make smart and timely decisions and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
  • High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
  • At least two years of college required, bachelor’s degree preferred.
  • This position requires 3+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
  
  Story Behind the Need – Business Group & Key Projects
  Business Group:
  • 5254 - US 3P Business
  
  Reason for Request:
  • Covering LOA
  
  Surrounding Team and Key Projects:
  • Calendar support, director organization, team meetings and events, critical work-back plans for VP and CEO meetings.
  • Handling Travel – mainly domestic (possible trip to Costa Rica) to coordinate and process expenses
  
  Typical Day in the Role
  Chance for Extension: Possible depending on LOA needs.
  Chance for Conversion: Unknown
  
  Daily Schedule / OT Expectations:
  • M-F 40 HRS / No OT Expected
  
  Interaction with Team:
  • Independently supporting with Directors, but collaborative team for support and guidance as needed.
  
  Typical Task Breakdown:
  • Complex calendar management and scheduling
  • Effectively prioritizing amidst a high level of information and requests ensuring appropriate level of urgency is given, monitor/track Directors meetings and priorities, manage travel and expenses and all administrative support functions for these offices.
  • Engagement / Team Event Coordination
  
  Candidate Requirements
  Desired Leadership Principles:
  • Earns Trust
  • Deliver Results
  • Bias for Action
  
  Degrees / Certs and/or Experience Required:
  • Successful candidates will possess the ability to complete a high volume of tasks and projects with little to no guidance
  • Have impeccable attention to detail
  • Make smart and timely decisions and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moment’s notice.
  • High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
  • At least two years of college required, bachelor’s degree preferred.
  • This position requires 3+ years of experience supporting senior management (Directors, VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
  • 1-2 YR Experience in Event and Travel Management
  • 2-4 YR Experience in Complex Calendar Management
  
  Top 3 must-have hard skills
  1 Experience with Outlook and Calendar Management is TOP MUST HAVE skill
  2 Travel Management
  3 Events Management
  

• About the company

  Founded in 2002, TalentBurst is the national leader staffing supplier to large MSP contingent workforce programs. Through our 4 delivery centers in Boston, San Francisco, Miami and Gurgaon, India we support 90 Fortune 500 customers every week filling I...

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