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Closing Date:

07/04/2024

Type of Position:

Professional Staff - Operations

Job Type:

Regular No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu .

Department:

COM | Neuro & Devel Sci Administration

Department's Website:

Summary of Job Duties:

The Executive Assistant II will provide high level administrative support and manage/coordinate the daily operations of multiple projects for executive level management.

Qualifications:

• Bachelor's Degree in Communications, Business, or other field plus 3 years experience of administrative support at the executive level -OR- High School Diploma plus 7 years experience of administrative support at the executive level.

Additional Information:

General Duties

• Provides professional and executive level administrative support to the Department by directly supporting the Chair and Assistant Chair
• Coordinates day-to-day operations and departmental activities with minimal oversight
• Serves as the point of contact in person and via telephone
• Maintains the Department Chair's Calendar
• Organizes, edits, and develops program/presentation materials

Recruitment Assistance

• Prepares and maintains correspondence
• Request and assimilate all supporting recruitment documents
• Arranges all travel related expenses to recruitment

Travel and Procurement

• Serves as point of contact for Chair travel, including but not limited to preparing travel itineraries, processing travel authorizations, and submitting travel reimbursements in collaboration with UAMS Procurement.
• Serves as point of contact for official guests' travel (lecturers, visiting faculty, etc.)
• Serves as backup support to the Procurement Specialist

Department Website and Social Media Management

• Update Departmental News
• Post updated seminar schedule
• Update Department Website and Social Media as needed

Faculty Meeting Management

• Provides support for monthly faculty meetings, including scheduling, recording, drafting, and distributing minutes
• Other Duties as Assigned

Salary Information:

Commensurate with Education and Experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes