About Our Job

About our job

The Denver Public Library (DPL) is a growing urban library system that serves the City & County of Denver. DPL sees more than 4 million visitors every year across its 27 locations, serves Denver’s most vulnerable communities through outreach and mobile services, hosts thousands of programs a year and manages a collection of more than 1.4 million physical and digital materials.We believe a strong library is vital for a strong community. DPL is committed to serving the evolving needs of Denverites through inspired programming, diverse collections, culturally-representative spaces and equitable policies & procedures.

The Communications & Community Engagement department is located at the Central Library and is responsible for the organization’s communications, marketing, partnerships, outreach, and community engagement efforts. The department supports all 27 locations and works with all library departments on a daily basis. The department also works with several City agencies and external partners.

The Denver Public Library is hiring an Executive Assistant II position to provide overall administrative support to the Communications and Community Engagement department and its teams (Outreach, Communications, Marketing, Partnerships and Community Engagement). You will assist with the implementation of tactics for campaigns and strategies that amplify the organization’s brand, produce and copy edit communications and marketing collateral and content such as press releases, presentations and social media and coordinate and support special events, meetings and promotional campaigns. You will also prepare, monitor, track, update, review, maintain, and edit internal and/or external documents; keep advised of the current status of the work of the director and anticipate the director’s needs by gathering records, reports, correspondence, statistics, or other information; and maintain the director’s appointment calendar, arranges/coordinates appointments, meetings, conferences, and contact the appropriate individuals to attend. You will also communicate general information with internal staff and external entities; brief director on subject matter for upcoming meetings/events; answer telephones, screens calls and visitors, and directs individual to the proper contact; prioritize communication efforts of the manager; attend meetings and takes notes for the director; and prepares presentations for the director. This position will perform other related duties as assigned or requested.

About You

About You

Our ideal candidate has:

• Knowledge/experience/familiarity with tactics and techniques in communications, marketing, outreach, engagement, fundraising, and community relations.

• Administrative experience.

• Analytical and multitasking abilities.

• Excellent team and interpersonal skills.

• Strong familiarity with basic workplace technology including email, internet and automated software.

• Ability to creatively solve problems, negotiate and handle stressful situations with positivity.

• Ability to establish priorities and meet deadlines in a fast paced environment.

• Ability to model connection, innovation, flexibility, cultural sensitivity and inclusion.

• Ability to read, write and speak Spanish proficiently (preferred, not required).

• Ability to pass a background check after the offer to hire has been made.

Minimum requirements

• Graduation from high school or the possession of a GED, HiSET or TASC Certificate. Additional appropriate education may be substituted for the minimum experience requirement.

• Three (3) years of administrative/secretarial experience which must include one year of experience providing support to a core middle manager.

Other things to know

The Communications & Community Engagement department is working primarily remotely at this time with at least one in person day per week. When in person, this position is based at the Central Library, which has no free parking. Our business office hours are 8am to 5pm, with occasional evenings and weekends.

We expect this position to close on 1/26/2024, please submit a resume and cover letter at your earliest convenience.

About Everything Else

Job Profile

To view the full job profile including position specifications, physical demands, and probationary period, click here.

Position Type

Library Hiring Range

Starting Pay

Agency

Assessment Requirement

The City and County of Denver provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.

For information about right to work, click here for English or here for Spanish.